Word Add-in Privacy Notice
Privacy Notice (Word Add-in)
PRIVACY NOTICE
This Privacy Notice applies specifically to Genie AI when used as a Microsoft Word add-in (the "Add-in"), provided by Genie AI Limited ("we", "us", or "our"). It explains how we collect, use and protect personal data when you use the Add-in within Microsoft Word.
This notice applies only to the Add-in and the services that support it. For information about how we process personal data (including on our website, in marketing communications, at events, or in recruitment), please refer to our general privacy policy: https://www.genieai.co/privacy-notice
1.Data collection and use
When you use the Add-in, we may collect and process the following types of personal data:
User-provided content: Text from your Word documents and any prompts or instructions you choose to submit through the Add-in.
Usage data: Information on how you interact with the Add-in.
Device information: Basic information about your device and software.
We use this data to provide and improve the Add-in's functionality, analyse usage patterns, troubleshoot technical issues, maintain security and comply with legal obligations.
We do not use your submitted document content or prompts to train AI models unless you explicitly opt in.
2.Data processing and storage
It is sometimes necessary for us to transfer your personal data to countries outside the UK and European Economic Area ("EEA"). This may include countries which do not provide the same level of protection of personal data as the UK or EEA. We will transfer your personal data outside the UK and EEA only where:
the UK government or European Commission, as applicable, has decided the recipient country ensures an adequate level of protection of personal data (known as an adequacy decision); or
there are appropriate safeguards in place (such as standard contractual data protection clauses published or approved by the relevant data protection regulator), together with enforceable rights and effective legal remedies for you; or
a specific exception applies under data protection law.
We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
We may share personal data with trusted service providers who help us deliver and operate the Add-in (for example, hosting and security providers), as described in our general privacy policy.
We will retain your personal data for as long as you use our services and for a reasonable time thereafter. We have a data retention policy which includes the more specific details and we would be happy to share this with you at any time (just ask).
3.Rights
Under UK data protection laws, you have the right to access, rectify, erase, restrict processing of, and object to processing of your personal data, as well as the right to data portability. To exercise these rights, please contact us using the information provided below.
4.Data protection measures
We implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk, including encryption, access controls, and regular security assessments.
5.Contact information
For questions or concerns regarding this Privacy Notice or our data practices, please contact help@genieai.co.
6.Changes to this notice
We may update this Privacy Notice from time to time. We will notify you of any changes by posting the new Privacy Notice on this page and updating the "Last Updated" date.
Last Updated