The Third Party Confirmation Letter is a crucial business document used in South African commercial practice when formal written verification or confirmation of specific facts, circumstances, or relationships is required from an independent party. This document type is commonly utilized in various contexts including auditing processes, due diligence investigations, regulatory compliance, banking relationships, and other business transactions where independent verification is necessary. The letter must comply with South African legal requirements and typically includes specific confirmations, the basis for such confirmations, and appropriate authority statements. It serves as a formal record and can be relied upon by the requesting party for various purposes, including legal proceedings, regulatory submissions, or business decisions. The content and format of the confirmation letter may vary depending on the specific context and requirements, but it must always maintain clarity and unambiguity in its confirmations.

1. Letter Header: Including date, reference number, and formal letterhead of the confirming party

2. Addressee Details: Full details of the party to whom the confirmation is being provided

3. Subject Line: Clear identification of the matter being confirmed

4. Introduction: Brief context setting and reference to the request for confirmation

5. Confirmation Statement: Clear, unambiguous statement of the facts or circumstances being confirmed

6. Basis of Confirmation: Statement of the basis on which the confirmation is being made (e.g., records reviewed, personal knowledge)

7. Capacity Statement: Confirmation of the authority of the person providing the confirmation

8. Execution Block: Signature block including full name, title, and date