The Termination Verification Letter is a critical document in South African employment practice, required when an employment relationship comes to an end. This document serves multiple purposes: it provides formal confirmation of employment termination, supports unemployment insurance claims, assists with future employment verification, and ensures compliance with South African labor legislation. The letter must align with requirements set out in the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997. It typically contains specific details about the employment period, final position, reason for termination (where appropriate), and confirmation of final payments. This document is particularly important as it may be required for various official purposes, including visa applications, financial applications, or future employment verification.
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1. Company Letterhead and Date: Official company letterhead with full contact details and date of letter
2. Employee Details: Full name, ID number, and last known contact details of the employee
3. Employment Period Confirmation: Specific start and end dates of employment
4. Position and Role Details: Final position held and brief description of role
5. Termination Details: Confirmation of termination date and nature of termination (e.g., resignation, mutual agreement, retirement)
6. Final Remuneration Status: Confirmation that all final payments have been made, including salary, leave pay, and other entitlements
7. Company Official's Signature: Signature block with name, position, and contact details of authorized company representative
1. Reason for Termination: Include only if mutually agreed or if required for specific purposes (e.g., visa applications)
2. Performance Commentary: Brief statement about performance, only if positive and requested by employee
3. Reference Availability: Statement regarding company's willingness to provide references
4. Non-Compete Reminder: Reference to any existing non-compete or confidentiality obligations
5. Benefits Status: Information about post-employment benefits, pension, or insurance if applicable
6. Return of Company Property: Confirmation of returned company property, if relevant
1. Certificate of Service: Standard certificate of service as required by Section 42 of the Basic Conditions of Employment Act
2. Final Payment Statement: Detailed breakdown of final payment including all statutory and contractual payments
3. UI-19 Form: Unemployment Insurance Fund declaration form
4. Company Property Checklist: List of company property returned, if applicable
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