The Termination Of Services Letter is a crucial document in South African employment law, used to formally communicate and document the end of an employment relationship. It must comply with the Labour Relations Act and related employment legislation, ensuring fair labor practices and proper documentation of the termination process. The letter is essential for both voluntary resignations and employer-initiated terminations, providing clear documentation of notice periods, final payments, and post-employment obligations. This document helps protect both employer and employee interests by clearly stating termination terms, reducing the risk of future disputes, and ensuring compliance with legal requirements. The letter should be drafted with careful attention to South African labor law requirements and may need to be customized based on the specific circumstances of the termination.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a termination of services letter

3. Formal Notification: Clear statement of termination decision and reference to relevant employment contract or agreement

4. Notice Period: Specification of notice period and last working day

5. Final Arrangements: Details of final salary, leave pay, and other entitlements

6. Company Property: Instructions regarding return of company property and handling of confidential information

7. Acknowledgment: Space for employee signature acknowledging receipt of the letter