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1. Parties: Identification of the procuring entity and intended recipient categories of the RFP
2. Background: Context of the procurement need, project overview, and organizational objectives
3. Definitions: Detailed definitions of terms used throughout the RFP document
4. Purpose and Objectives: Clear statement of what the organization aims to achieve through this procurement
5. Scope of Work: Detailed description of the required goods, services, or works
6. Dialogue Process: Structure and rules of the dialogue phase, including number of rounds, participation rules, and confidentiality requirements
7. Submission Requirements: Format, content, and delivery instructions for proposals
8. Evaluation Process: Detailed explanation of the multi-stage evaluation process, including dialogue phase evaluation
9. Evaluation Criteria: Specific criteria and weightings for proposal assessment, including B-BBEE requirements
10. Timeline and Key Dates: Schedule of the entire process, including dialogue sessions and submission deadlines
11. Terms and Conditions: Legal framework governing the RFP process and subsequent contract
12. Compliance Requirements: Mandatory regulatory and legal requirements, including tax compliance and B-BBEE certificates
1. Site Visit Requirements: Details of mandatory or optional site visits, used when physical inspection of facilities is relevant
2. Innovation Encouragement: Section encouraging innovative solutions, used when the procuring entity is open to alternative approaches
3. Sustainability Requirements: Environmental and social sustainability criteria, used for projects with significant environmental impact
4. Local Content Requirements: Specific local content thresholds and requirements, used when local production is prioritized
5. Consortium Guidelines: Rules and requirements for consortium bidding, used when consortium bids are accepted
6. Pilot Project Requirements: Details of any pilot or proof of concept requirements, used for complex technical solutions
7. Technology Transfer Requirements: Specifications for technology transfer expectations, used in technical procurement with capacity building objectives
1. Schedule A: Technical Requirements: Detailed technical specifications and requirements
2. Schedule B: Pricing Template: Standardized format for price submission and cost breakdown
3. Schedule C: Evaluation Matrices: Detailed scoring matrices and evaluation methodologies
4. Schedule D: Draft Contract: Proposed contract terms for the successful bidder
5. Schedule E: Compliance Documents: Templates and forms for required compliance documentation
6. Schedule F: Dialogue Process Procedures: Detailed procedures and rules for the dialogue phase
7. Appendix 1: B-BBEE Requirements: Detailed B-BBEE requirements and verification processes
8. Appendix 2: Risk Matrix: Proposed risk allocation between parties
9. Appendix 3: Performance Standards: Required service levels and performance metrics
10. Appendix 4: Reference Project Requirements: Format and requirements for submitting reference projects
Addendum
Agreement
Alternative Proposal
B-BBEE
B-BBEE Status Level
Best and Final Offer (BAFO)
Bid
Bidder
Business Day
Clarification Meeting
Closing Date
Competitive Dialogue
Confidential Information
Consortium
Contract
Contracting Authority
Dialogue Phase
Dialogue Session
Due Diligence
Evaluation Criteria
Evaluation Committee
Final Proposal
Fronting Practice
Initial Proposal
Intellectual Property Rights
Joint Venture
Local Content
Mandatory Requirements
Material Deviation
Non-Disclosure Agreement
Preferred Bidder
Preliminary Proposal
Price Point
Procurement Documents
Project
Proposal
Proprietary Information
Public Private Partnership
Quality Points
Request for Proposal
Reserve Rights
Response
RFP Manager
Scope of Work
Selection Criteria
Service Level Agreement
Site Visit
Solution
Specification
Sub-Contractor
Submission Deadline
Technical Requirements
Tender
Tender Box
Terms of Reference
Value for Money
Working Day
Procurement Process Overview
Dialogue Process Rules
Submission Requirements
Evaluation Process
B-BBEE Requirements
Confidentiality
Intellectual Property
Liability and Indemnification
Anti-Corruption and Ethics
Compliance Requirements
Technical Requirements
Financial Requirements
Legal Requirements
Communication Protocols
Timeline and Deadlines
Modification Rights
Withdrawal Rights
Conflict of Interest
Due Diligence
Site Access
Information Security
Data Protection
Local Content Requirements
Environmental Compliance
Health and Safety
Quality Assurance
Risk Allocation
Insurance Requirements
Dispute Resolution
Governing Law
Performance Standards
Consortium Requirements
Sub-Contracting
Price Adjustment
Payment Terms
Contract Award
Tender Validity
Force Majeure
Termination Rights
Blacklisting Provisions
Government and Public Sector
Infrastructure and Construction
Information Technology
Professional Services
Manufacturing
Energy and Utilities
Healthcare
Transportation and Logistics
Mining and Resources
Telecommunications
Financial Services
Education
Procurement
Legal
Finance
Project Management
Supply Chain
Risk and Compliance
Technical
Commercial
Operations
Bid Management
Strategy
Procurement Manager
Supply Chain Director
Project Manager
Legal Counsel
Commercial Director
Chief Financial Officer
Technical Director
Bid Manager
Compliance Officer
Risk Manager
Contract Manager
Category Manager
Chief Procurement Officer
Sourcing Specialist
B-BBEE Manager
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