The Per Diem Invoice is designed for use in South African business contexts where services are charged on a daily rate basis. This document type is particularly relevant for consultants, contractors, and temporary workers who provide services to organizations and need to claim payment based on daily rates. The invoice must comply with South African tax legislation, including the Value Added Tax Act 89 of 1991 and the Income Tax Act 58 of 1962. It includes specific fields for VAT registration (if applicable), tax reference numbers, and other requirements set by SARS. The Per Diem Invoice format accommodates both local and international service arrangements, incorporating currency conversion where necessary, and provides clear documentation for accounting, tax, and audit purposes.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Invoice Header: Contains invoice number, date, and VAT registration number (if applicable)
2. Service Provider Details: Full name, business details, contact information, and tax reference numbers of the person/entity providing services
3. Client Details: Full name and address of the company/organization being invoiced
4. Service Period: Clear statement of the period during which the services were rendered
5. Daily Rate Details: Specification of the agreed per diem rate and number of days
6. Calculation Summary: Breakdown of days worked, rate per day, and total amount
7. Tax Calculations: VAT calculations if applicable, or statement of tax exemption
8. Payment Terms: Due date and acceptable payment methods
9. Banking Details: Bank account information for payment processing
10. Declaration: Statement confirming the accuracy of the invoice and compliance with tax regulations
1. Foreign Currency Conversion: Include when per diem is calculated in foreign currency, showing conversion to ZAR
2. Additional Expenses: Section for claiming pre-approved additional expenses beyond the per diem rate
3. Project Reference: Include when the per diem relates to a specific project or cost center
4. Purchase Order Reference: Include when client requires PO number for payment processing
5. Special Instructions: Any specific billing or payment instructions required by either party
1. Timesheet: Detailed breakdown of days worked, including dates and activities
2. Expense Receipts: Copies of receipts for any additional claimed expenses
3. Rate Agreement: Reference to or copy of document establishing agreed per diem rate
4. Location Log: If required, detailed log of work locations for tax purposes
Relevant legal definitions
Per Diem Rate
Service Period
Working Day
Client
Service Provider
VAT
Payment Due Date
Services
Additional Expenses
Banking Details
Invoice Date
Tax Invoice
Purchase Order
Business Day
Exchange Rate
Applicable Law
SARS
Supporting Documentation
Timesheet
Project Location
Service Location
Reimbursable Expenses
Payment Terms
Late Payment Interest
Force Majeure
Service Period
Working Day
Client
Service Provider
VAT
Payment Due Date
Services
Additional Expenses
Banking Details
Invoice Date
Tax Invoice
Purchase Order
Business Day
Exchange Rate
Applicable Law
SARS
Supporting Documentation
Timesheet
Project Location
Service Location
Reimbursable Expenses
Payment Terms
Late Payment Interest
Force Majeure
Clauses
Relevant Industries
Professional Services
Consulting
Engineering
Construction
Information Technology
Mining
Oil and Gas
Healthcare
Education
Financial Services
Manufacturing
Transportation and Logistics
Government and Public Sector
Non-Profit Organizations
Research and Development
Relevant Teams
Finance
Accounts Payable
Procurement
Human Resources
Project Management Office
Legal
Operations
Administration
Compliance
Tax
Relevant Roles
Consultant
Independent Contractor
Project Manager
Technical Specialist
Business Analyst
Training Facilitator
Field Engineer
Interim Manager
Subject Matter Expert
Professional Advisor
Site Supervisor
Research Specialist
External Auditor
Temporary Executive
Implementation Specialist
Find the exact document you need
Creative Invoice
A South African law-compliant invoice template for creative professionals and agencies to bill clients for creative services and deliverables.
find out more
Invoice Tracking
A South African compliant framework for systematic invoice tracking, processing, and management procedures.
find out more
Home Improvement Invoice
A South African legal document for billing clients for home improvement works, compliant with local consumer protection and tax laws.
find out more
Selling Invoice
A South African compliant commercial document that formally requests payment for goods or services, incorporating local VAT and consumer protection requirements.
find out more
Car Dealership Invoice
A South African legal document recording a vehicle sale transaction between a dealership and customer, including vehicle details, pricing, and mandatory disclosures.
find out more
Invoice Receipt
A South African commercial document that combines an invoice and receipt, compliant with local VAT and consumer protection laws, serving as proof of transaction and payment.
find out more
Invoice For Contractor Hours
A South African tax-compliant invoice template for billing contractor hours, incorporating SARS requirements and detailed time-based service breakdown.
find out more
Auto Invoice
A South African law-compliant automotive invoice document that records and formalizes vehicle sales transactions.
find out more
Small Engine Repair Invoice
A South African-compliant invoice document detailing small engine repair services, parts, and charges while meeting local consumer protection and tax requirements.
find out more
Sales Invoice Receipt
A South African compliant sales invoice receipt documenting a commercial transaction, including VAT and payment details as required by local legislation.
find out more
Sales Tax Invoice
A South African tax invoice document that complies with SARS requirements, used to record VAT-registered business transactions and enable input VAT claims.
find out more
Plumbing Invoice
A South African-compliant billing document for plumbing services, incorporating VAT requirements and consumer protection elements.
find out more
One Off Invoice
A South African-compliant invoice document for single transactions, meeting local VAT and tax requirements while detailing goods/services provided and payment terms.
find out more
Invoice For Sole Trader
A standardized invoice template for sole traders in South Africa, compliant with local tax and business regulations.
find out more
Invoice For Accounting Services
A South African tax-compliant invoice template for accounting services, meeting SARS and professional accounting standards.
find out more
Invoice (Consultancy)
A South African compliant invoice document for consulting services, incorporating VAT requirements and detailed service breakdown.
find out more
Commercial Invoice For International Shipping
A South African trade document that serves as both a customs declaration and proof of sale for international shipments, complying with SARS requirements and international trade standards.
find out more
Billing Statement
A South African compliant billing statement detailing charges, services, and payment requirements in accordance with local regulations.
find out more
Service Payment Receipt
A South African compliance-focused receipt document acknowledging payment for services rendered, including VAT and tax-required elements.
find out more
Invoice Refund
A South African compliant document for processing and recording invoice refunds, including payment details and supporting documentation.
find out more
End Of Tenancy Cleaning Invoice
A South African compliant invoice document for end of tenancy cleaning services, including itemized cleaning costs and payment terms.
find out more
Car Proforma Invoice
A preliminary vehicle sales document used in South Africa that details proposed terms, specifications, and pricing for a vehicle purchase transaction.
find out more
Invoice Legal Document
A South African law-compliant invoice document that serves as an official record of commercial transactions, meeting SARS requirements and business standards.
find out more
Gas Invoice
A South African compliant billing document for gas consumption and related services, meeting NERSA and VAT requirements.
find out more
Per Diem Invoice
A South African-compliant invoice template for claiming daily professional service rates, structured to meet local tax and legal requirements.
find out more
Item Invoice
A South African-compliant commercial document detailing items sold, their prices, and VAT calculations, serving as both a payment request and tax record.
find out more
Grant Invoice
A standardized invoice document for grant payment requests in South Africa, compliant with local tax and public finance regulations.
find out more
Water Invoice
A South African compliant billing document for water consumption and related services, meeting local municipal and tax regulations.
find out more
Simple Cash Receipt
A legally compliant South African cash receipt document acknowledging payment for goods or services.
find out more
Unpaid Invoice
A formal demand letter for unpaid invoices compliant with South African law, serving as official notification to debtors and initiating the debt collection process.
find out more
Open Source Invoice
A South African-compliant invoice template specialized for open source and technology-related transactions, meeting all local tax and commercial requirements.
find out more
Travel Expenses Invoice
A South African compliant invoice document for claiming business travel expenses, including itemized costs and supporting documentation as required by local tax laws.
find out more
Line Item Invoice
A South African tax-compliant itemized invoice detailing goods/services provided, with full cost breakdown and VAT calculations.
find out more
Freelance Contractor Invoice
A South African law-compliant invoice template for freelance contractors to bill clients for professional services, including all required tax and payment information.
find out more
Home Repair Invoice
A South African legal document for billing home repair services, compliant with local consumer protection and tax regulations.
find out more
Time And Material Invoice
A South African compliant invoice document for billing both labor hours and materials used in service delivery, incorporating local VAT and commercial requirements.
find out more
Labor And Material Invoice
A South African compliant invoice document that details both labor costs and materials used in project execution, meeting local VAT and labor law requirements.
find out more
Invoice Summary
A South African-compliant document that summarizes invoice information, including transaction details and tax implications, meeting SARS requirements and business needs.
find out more
Bill Pay
A South African law-governed agreement establishing terms and conditions for bill payment services, including payment processing, security measures, and regulatory compliance.
find out more
Chiropractic Invoice
A South African compliant billing document for chiropractic services, meeting healthcare regulatory and tax requirements while facilitating medical aid claims.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)