International Student Agreement Template for South Africa

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Key Requirements PROMPT example:

International Student Agreement

"I need an International Student Agreement for our new online-hybrid MBA program starting in March 2025, which needs to include specific provisions for virtual learning components while complying with South African immigration requirements for periodic in-person attendance."

What is a International Student Agreement?

The International Student Agreement serves as the primary contractual document between South African educational institutions and international students seeking to study in South Africa. This agreement is essential for establishing clear terms and conditions that comply with South African legislation, including the Higher Education Act 101 of 1997, Immigration Act 13 of 2002, and Protection of Personal Information Act (POPIA). The document should be used when enrolling any international student, ensuring proper documentation of academic requirements, financial obligations, visa compliance, and support services. It includes provisions for student and institution responsibilities, payment terms, accommodation arrangements, and dispute resolution mechanisms, while addressing specific requirements for international students studying in South Africa.

What sections should be included in a International Student Agreement?

1. Parties: Identification of the educational institution and the international student (and guardian if applicable)

2. Background: Context of the agreement including the purpose of the educational relationship

3. Definitions: Defined terms used throughout the agreement

4. Admission Requirements: Prerequisites and conditions for admission, including academic and language requirements

5. Immigration and Study Permit: Requirements and obligations regarding valid study permits and visa compliance

6. Academic Program: Details of the course/program structure, duration, and academic requirements

7. Financial Terms: Tuition fees, payment schedules, refund policies, and other financial obligations

8. Student Obligations: Student's responsibilities regarding attendance, academic performance, and conduct

9. Institution Obligations: Institution's commitments regarding education delivery and support services

10. Accommodation: Housing arrangements and related policies if provided by the institution

11. Health and Insurance: Medical insurance requirements and health-related policies

12. Personal Information: POPIA compliance and data protection measures

13. Term and Termination: Duration of agreement and circumstances for termination

14. Dispute Resolution: Procedures for handling disputes and grievances

15. General Provisions: Standard legal clauses including governing law, entire agreement, and amendments

What sections are optional to include in a International Student Agreement?

1. Special Needs Accommodation: Additional provisions for students requiring special academic or physical accommodations

2. Research Requirements: For postgraduate programs involving research components

3. Work Integrated Learning: For programs including practical work experience or internships

4. Sports and Cultural Programs: For students participating in institutional sports or cultural programs

5. Exchange Program Terms: For students participating in exchange programs with partner institutions

6. Scholarship Terms: For students receiving institutional or external scholarships

7. Online Learning Provisions: For programs with distance or hybrid learning components

What schedules should be included in a International Student Agreement?

1. Schedule A - Fee Structure: Detailed breakdown of all fees, including tuition, accommodation, and additional charges

2. Schedule B - Academic Calendar: Important dates, term schedules, and examination periods

3. Schedule C - Program Curriculum: Detailed course structure, credit requirements, and assessment criteria

4. Schedule D - Code of Conduct: Student behavioral expectations and disciplinary procedures

5. Schedule E - Support Services: Available student support services and contact information

6. Appendix 1 - Required Documentation: List of required documents for registration and immigration compliance

7. Appendix 2 - Insurance Requirements: Detailed medical insurance requirements and approved providers

8. Appendix 3 - Accommodation Rules: Specific rules and regulations for institutional accommodation if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Higher Education

Private Education

International Education

Educational Services

Immigration Services

Student Accommodation

International Student Insurance

Educational Technology

Student Support Services

Relevant Teams

International Office

Admissions

Legal

Compliance

Student Affairs

Registry

Finance

Student Services

Enrollment Management

International Relations

Academic Administration

Housing Administration

Relevant Roles

International Student Coordinator

Admissions Officer

Legal Counsel

Compliance Officer

Student Affairs Manager

International Office Director

Registrar

Academic Administrator

Immigration Compliance Officer

Student Services Manager

Enrollment Manager

Finance Manager

Accommodation Manager

International Relations Manager

Student Support Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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