A Termination Letter For Poor Performance is a crucial document in U.S. employment law that formally ends an employment relationship due to unsatisfactory performance. It should be used when an employee has failed to meet job expectations despite previous warnings and opportunities for improvement. The letter typically follows a performance improvement plan (PIP) or documented coaching attempts. It must comply with federal laws such as the Civil Rights Act and state-specific employment regulations. The document serves both as official notice and legal protection for the employer, detailing performance issues, previous warnings, and final arrangements regarding pay and benefits.
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1. Date and Address Block: Current date and employee's full contact information
2. Clear Statement of Termination: Explicit statement of employment termination and effective date
3. Reason for Termination: Brief explanation of performance issues leading to termination
4. Prior Warnings Reference: Summary of previous performance discussions and improvement attempts
5. Final Pay Information: Details about final paycheck, benefits, and outstanding payments
1. Return of Company Property: List of items to be returned, applicable when employee has company assets in their possession
2. Non-Compete Reminder: Reminder of existing non-compete or confidentiality agreements, if previously signed
3. Severance Information: Details of any severance package offered by the company
1. Performance Review Documents: Copies of relevant performance reviews and warnings
2. Benefits Information: COBRA and other benefits continuation information
3. Company Property Checklist: Itemized list of company property to be returned
4. Final Pay Calculation: Detailed breakdown of final payment including any accrued PTO
Relevant legal definitions
Clauses
Notice of Termination
Performance Issues
Prior Warnings
Final Compensation
Benefits Termination
Company Property Return
Confidentiality
Non-Compete Reminder
Non-Solicitation Reminder
Final Payment Terms
Vacation Pay
COBRA Rights
Exit Procedures
Return of Materials
Ongoing Obligations
Reference Policy
Settlement of Accounts
Acknowledgment
Performance Issues
Prior Warnings
Final Compensation
Benefits Termination
Company Property Return
Confidentiality
Non-Compete Reminder
Non-Solicitation Reminder
Final Payment Terms
Vacation Pay
COBRA Rights
Exit Procedures
Return of Materials
Ongoing Obligations
Reference Policy
Settlement of Accounts
Acknowledgment
Relevant Industries
Relevant Teams
Relevant Roles
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