A Reference Letter Confirming Employment serves as an official verification of employment history, commonly requested during job applications, loan applications, or immigration processes. These letters must adhere to U.S. federal and state employment laws, particularly regarding privacy and truthful representation. When drafting a Reference Letter Confirming Employment, employers must balance providing accurate information while avoiding potential liability issues. The document typically includes basic employment details and may incorporate additional information when specifically authorized by the subject employee.
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1. Letter Header: Company letterhead, date, and recipient details
2. Employment Verification: Confirmation of employment dates and position(s) held
3. Job Responsibilities: Brief description of primary duties and role
4. Contact Information: Reference provider's contact details and position
5. Signature Block: Official signature and company details
1. Performance Assessment: Brief evaluation of work quality, only included when specifically requested and authorized by employee
2. Reason for Departure: Statement about why employment ended, only included when mutually agreed upon with former employee
3. Salary Information: Compensation details, only included when specifically authorized and required
1. Employee Authorization Form: Written consent from employee to provide reference
2. Employment Record Summary: Detailed employment history if requested
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