The Pre Termination Notice is a crucial document in U.S. employment law that serves as a formal warning mechanism before employment termination. It is typically used when an employee's performance, conduct, or other workplace issues require immediate attention and improvement. This document outlines specific concerns, establishes clear expectations for improvement, and sets definitive timelines for correction. While not always legally required in at-will employment states, it represents best practice for risk management and provides documentation of fair treatment and due process. The notice should comply with both federal employment laws and state-specific requirements regarding termination procedures.
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1. Date and Address Block: Current date and employee's contact information at the top of the notice
2. Notice of Intent: Clear statement indicating the company is considering termination of employment
3. Basis for Action: Detailed explanation of the specific reasons for potential termination, including relevant incidents or performance issues
4. Timeline: Clear specification of the timeframe within which improvement must be demonstrated
5. Required Actions: Specific list of improvements or corrections needed to avoid termination
1. Performance History: Summary of previous warnings, disciplinary actions, or performance issues
2. Resources Available: Information about support, training, or resources available to help employee improve
3. Meeting Request: Invitation to discuss the situation in person, including proposed meeting time and location
1. Performance Review Documentation: Copies of relevant performance reviews or evaluations supporting the basis for potential termination
2. Previous Warnings: Copies of any prior written warnings or disciplinary actions
3. Performance Improvement Plan: Detailed plan outlining specific performance metrics, timelines, and expectations
4. Relevant Company Policies: Excerpts from employee handbook or company policies relevant to the situation
Relevant legal definitions
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