A Letter of Authority to Sign on Behalf of Company is essential for businesses operating in the United States that need to delegate signing authority to specific individuals. This document is particularly crucial when key executives are unavailable or when operational efficiency requires multiple authorized signatories. The letter must comply with state-specific corporate laws and federal regulations, clearly defining the scope of authority granted, any limitations, and the duration of the authorization. It typically requires proper corporate authorization, such as board approval, and often needs to be notarized to be legally binding.
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1. Letter Header: Company letterhead, date, and reference number
2. Company Details: Full legal name, registration number, and address of the company granting authority
3. Authorized Person: Full details of the person being granted authority, including position and contact information
4. Scope of Authority: Specific powers being granted, including any limitations or restrictions
5. Duration: Time period for which the authority is valid
6. Signature Block: Authorizing signature from appropriate company officer with notarization requirements
1. Revocation Clause: Terms for revoking the authority, used when authority might need to be terminated early
2. Specific Transaction Details: Additional section when authority is granted for specific transactions only
3. Substitute Authority: Section defining right to delegate authority to others, if permitted
4. Indemnification: Clause protecting the authorized person from liability when acting within scope
1. Board Resolution: Copy of board resolution authorizing the delegation of authority
2. Specimen Signature: Sample signature of authorized person for verification purposes
3. Corporate Documentation: Relevant company registration documents or certificates proving authority of grantor
4. List of Authorized Activities: Detailed list of specific activities and transactions the authorized person can perform
Relevant legal definitions
Clauses
Relevant Industries
Corporate
Financial Services
Real Estate
Manufacturing
Professional Services
Relevant Teams
Legal
Finance
Operations
Procurement
Corporate Secretariat
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Managing Director
Department Head
Regional Manager
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