Administrative Assistant Evaluation Form for the United States

Administrative Assistant Evaluation Form Template for United States

This document is a standardized performance evaluation form designed for assessing Administrative Assistants in the United States. It complies with federal employment laws including the Civil Rights Act, ADA, and ADEA. The form provides a structured framework for evaluating key competencies, skills, and performance metrics specific to administrative support roles, while ensuring fair and objective assessment practices.

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What is a Administrative Assistant Evaluation Form?

The Administrative Assistant Evaluation Form is a crucial HR document used to conduct formal performance assessments of administrative support staff. This document ensures compliance with U.S. employment laws while providing a comprehensive evaluation of an Administrative Assistant's job performance, skills, and competencies. It serves as an official record for personnel files, supports professional development planning, and provides documentation for employment decisions. The form typically includes both quantitative and qualitative assessment metrics, allowing for objective evaluation while maintaining legal compliance with federal and state employment regulations.

What sections should be included in a Administrative Assistant Evaluation Form?

1. Employee Information: Basic details including name, position, department, and evaluation period

2. Performance Metrics: Core competencies and skills assessment specific to administrative assistant role including communication, organization, time management, technical skills

3. Rating Scale Definition: Clear explanation of the rating system used in the evaluation (e.g., 1-5 scale with descriptors)

4. Overall Assessment: Summary of performance and final rating with specific examples and justification

5. Signatures and Acknowledgment: Space for both evaluator and employee signatures, dates, and acknowledgment of review

What sections are optional to include in a Administrative Assistant Evaluation Form?

1. Development Plan: Future goals, training needs, and improvement areas with specific timelines and measures

2. Self-Assessment Section: Space for employee's own evaluation of their performance and achievements

3. Peer Feedback: Input from colleagues and other stakeholders regarding employee's performance

What schedules should be included in a Administrative Assistant Evaluation Form?

1. Performance Metrics Definitions: Detailed explanations of each evaluation criterion and expectations

2. Improvement Plan Template: Structured format for documenting specific improvement needs and action steps

3. Previous Evaluation Summary: Reference document showing past performance ratings and progress

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Evaluation Form

Cost

Free to use
Industries

Title VII of the Civil Rights Act: Federal law prohibiting employment discrimination based on race, color, religion, sex, and national origin. Must ensure evaluation criteria and language are non-discriminatory.

Americans with Disabilities Act (ADA): Federal law requiring reasonable accommodations for disabled employees and preventing discrimination. Evaluation metrics must account for approved accommodations.

Age Discrimination in Employment Act (ADEA): Federal law protecting workers 40 and older from age discrimination. Evaluation criteria must not disadvantage older workers.

EEOC Guidelines: Federal guidelines for fair employment practices. Evaluation forms must comply with EEOC standards for fair and objective assessment.

State Employment Laws: Varying state-specific requirements for employee evaluations, labor standards, and record-keeping. Must be compliant with both federal and state regulations.

Fair Labor Standards Act (FLSA): Federal law governing wage, hour, and employment standards. Evaluation criteria must align with job classification and compensation requirements.

Privacy Laws: Federal and state laws governing employee privacy rights and confidentiality of personnel records. Evaluations must be stored and handled securely.

Documentation Standards: Requirements for maintaining consistent, objective, and measurable evaluation records that can withstand legal scrutiny.

Record Retention Requirements: Federal and state mandated periods for maintaining employee evaluation records and personnel files.

Employee Response Rights: Legal requirements to provide employees opportunity to review, respond to, and appeal evaluation results.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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