A Disciplinary Letter For Absenteeism is a crucial HR document used when an employee's attendance falls below acceptable standards in Singapore. It forms part of the progressive disciplinary process required under Singapore's employment legislation and should be issued after verbal warnings have proven ineffective. The letter documents specific instances of unauthorized absences, references company policies, and outlines consequences of continued non-compliance. It must align with the Employment Act, TAFEP guidelines, and fair employment practices while providing clear expectations for improvement and potential consequences of continued absenteeism.
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1. Letter Header: Company letterhead, date, employee details, reference number
2. Subject Line: Clear indication that this is a disciplinary letter for absenteeism
3. Specific Incidents: Details of absence dates and patterns
4. Policy Reference: Citation of company attendance policy and previous warnings
5. Consequences: Clear statement of disciplinary action being taken
6. Expected Improvement: Clear statement of expected future behavior
7. Signature Block: Management signature and acknowledgment section
1. Previous Counseling References: Include details of prior verbal warnings if they were given
2. Performance Impact: Description of how absences affect work performance and specific projects
3. Appeal Process: Information about how to appeal the disciplinary action per company policy
1. Attendance Record: Detailed record of employee's attendance history
2. Previous Warnings: Copies of any previous warning letters
3. Company Attendance Policy: Copy of relevant company policy sections
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