Company Recommendation Letter for Singapore

Company Recommendation Letter Template for Singapore

A Company Recommendation Letter under Singapore law is a formal document provided by an employer or supervisor that validates and endorses a former employee's work experience, skills, and professional conduct. The document must comply with Singapore's Personal Data Protection Act and relevant employment regulations, ensuring accurate representation while avoiding potential defamation issues. It serves as a professional reference document that can significantly impact the former employee's future career opportunities.

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What is a Company Recommendation Letter?

A Company Recommendation Letter is a crucial professional document used when an employee leaves a company or seeks new opportunities. In Singapore, these letters must adhere to specific legal requirements, including the Personal Data Protection Act and employment regulations. The document typically includes employment duration, role descriptions, performance assessment, and professional conduct evaluation. It serves as an official testament to the employee's contributions and capabilities, often playing a significant role in future employment prospects. The letter should be factual, objective, and avoid any potentially discriminatory or defamatory content.

What sections should be included in a Company Recommendation Letter?

1. Letter Header: Company letterhead, date, and recipient details

2. Introduction: Purpose of letter and relationship to recommended person

3. Employment Details: Duration of employment and position(s) held

4. Performance Assessment: Overview of employee's key achievements and capabilities

5. Closing Statement: Recommendation summary and contact information for follow-up

What sections are optional to include in a Company Recommendation Letter?

1. Specific Project Contributions: Detailed examples of significant projects, used when highlighting specific achievements

2. Leadership Qualities: Description of management or leadership roles, relevant for senior positions

3. Skills Assessment: Detailed evaluation of technical or soft skills, useful for specialized positions

What schedules should be included in a Company Recommendation Letter?

1. Performance Records: Optional attachment of relevant performance reviews or achievements (with consent)

2. Project Documentation: Optional attachment of specific project outcomes or results (if applicable and permitted)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Reference Letter

Cost

Free to use
Industries

Personal Data Protection Act (PDPA) 2012: Singapore's primary data protection legislation that governs the collection, use, and disclosure of personal data. Requires consent for sharing personal information and ensures proper handling of personal data in recommendation letters.

Employment Act (Chapter 91): While not directly governing recommendation letters, provides important context for employment relationships and ensures factual statements about employment duration and roles are accurate.

Defamation Act (Chapter 75): Protects against false statements that could damage reputation and ensures all information provided in recommendation letters is truthful and accurate.

Common Law Principles - Duty of Care: Legal obligation to exercise reasonable care in making statements about former employees, protecting against negligent misrepresentation.

Common Law Principles - Confidentiality: Legal principles governing the maintenance of confidentiality in professional relationships and communications.

Accuracy Requirement: Legal obligation to ensure all information provided in the recommendation letter is factual, verifiable, and accurate.

Consent Requirement: Legal necessity to obtain explicit consent from the employee before sharing their personal and professional information in a recommendation letter.

Non-Discrimination Principle: Legal requirement to avoid any discriminatory language or bias based on protected characteristics in the recommendation letter.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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