The Company Recommendation Letter is a crucial document in the Hong Kong business landscape, serving as a formal endorsement of an employee's professional capabilities and character. It is typically issued when an employee is seeking new employment opportunities, applying for educational programs, or requiring professional references for various purposes. The letter should comply with Hong Kong's Personal Data (Privacy) Ordinance and Defamation Ordinance while providing accurate, truthful information about the employee's tenure, responsibilities, achievements, and character. The document can significantly influence hiring decisions and professional opportunities, making it essential to maintain a balance between positive endorsement and factual accuracy.
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1. Letter Header: Company letterhead including logo, address, and contact details
2. Date: Current date of writing the recommendation letter
3. Recipient Details: Full name and address of the recipient or 'To Whom It May Concern' if recipient unknown
4. Subject Line: Clear indication that this is a recommendation letter for [Employee Name]
5. Introduction: Writer's introduction, role, and relationship to the person being recommended
6. Employment History: Duration of employment, positions held, and key responsibilities
7. Performance Assessment: Specific examples of achievements, skills, and contributions
8. Character Reference: Commentary on personal qualities, work ethic, and team dynamics
9. Closing Statement: Strong endorsement and invitation for further contact if needed
10. Signature Block: Writer's full name, title, company, and contact information
1. Specific Project Highlights: Detailed examples of significant projects or achievements, used when the recommendation needs to emphasize specific technical or professional capabilities
2. Leadership Experience: Section focusing on management and leadership qualities, included when recommending for senior positions
3. Academic Achievements: Information about relevant educational qualifications and continued learning, useful for academic or professional development contexts
4. Awards and Recognition: List of notable awards or recognition received during employment, included when applicable
5. Reason for Departure: Brief explanation of why the employee is leaving, only included when appropriate and positive
1. Performance Metrics: Optional attachment showing quantifiable achievements or performance data
2. Project Portfolio: Summary of key projects completed, if relevant to the recommendation
3. Certificates and Awards: Copies of relevant certificates or award documentation referenced in the letter
Relevant legal definitions
Clauses
Introduction and Identity
Relationship Declaration
Employment Duration
Role Description
Performance Assessment
Skills and Competencies
Character Reference
Team Collaboration
Leadership Capabilities
Project Achievements
Professional Development
Conduct and Reliability
Recommendation Statement
Contact Information
Confidentiality
Disclaimer
Relationship Declaration
Employment Duration
Role Description
Performance Assessment
Skills and Competencies
Character Reference
Team Collaboration
Leadership Capabilities
Project Achievements
Professional Development
Conduct and Reliability
Recommendation Statement
Contact Information
Confidentiality
Disclaimer
Relevant Industries
Banking & Finance
Technology
Manufacturing
Professional Services
Retail
Healthcare
Education
Construction
Hospitality
Telecommunications
Legal Services
Real Estate
Consulting
Media & Entertainment
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Executive Office
Administration
Operations
Finance
Marketing
Sales
Information Technology
Research & Development
Corporate Communications
Customer Service
Quality Assurance
Product Development
Relevant Roles
Chief Executive Officer
Managing Director
Human Resources Director
Department Head
Senior Manager
Project Manager
Team Leader
Senior Executive
Technical Specialist
Business Analyst
Marketing Manager
Sales Director
Operations Manager
Financial Controller
Legal Counsel
Administrative Manager
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