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Personal Data Agreement

Personal Data Agreement Template for Saudi Arabia

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Key Requirements PROMPT example:

Personal Data Agreement

"I need a Personal Data Agreement for my Saudi-based healthcare company to engage a local cloud service provider for patient data storage, with the agreement to commence on March 1, 2025."

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Document background
This Personal Data Agreement is essential for organizations operating in Saudi Arabia that engage in the processing of personal data through third-party service providers. The document is specifically designed to comply with the Saudi Personal Data Protection Law (PDPL) of 2021 and its implementing regulations, which mandate specific requirements for data processing relationships. It becomes necessary when an organization (data controller) wishes to engage another party (data processor) to process personal data on its behalf, ensuring all processing activities are properly documented and conducted in accordance with Saudi law. The agreement includes crucial provisions regarding data security, confidentiality, breach notification procedures, and data subject rights, while also addressing specific Saudi Arabian regulatory requirements such as data localization and cross-border transfer restrictions.
Suggested Sections

1. Parties: Identification of the data controller and data processor, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement and relationship between the parties

3. Definitions: Detailed definitions of terms used in the agreement, aligned with PDPL definitions

4. Scope and Purpose: Clear definition of the data processing activities covered and their legitimate purposes

5. Data Controller Obligations: Responsibilities and obligations of the data controller under PDPL

6. Data Processor Obligations: Detailed processor obligations including processing limitations, security measures, and confidentiality

7. Data Subject Rights: Procedures for handling data subject requests and ensuring PDPL rights are respected

8. Security Measures: Required technical and organizational security measures to protect personal data

9. Breach Notification: Procedures and timeframes for reporting and handling data breaches

10. Confidentiality: Obligations regarding data confidentiality and professional secrecy

11. Term and Termination: Duration of the agreement and conditions for termination

12. Return or Deletion of Data: Procedures for handling personal data upon agreement termination

13. Liability and Indemnification: Allocation of liability and indemnification obligations

14. Governing Law and Jurisdiction: Specification of Saudi Arabian law and competent courts

Optional Sections

1. International Data Transfers: Include when personal data will be transferred outside Saudi Arabia, specifying compliance with PDPL cross-border transfer requirements

2. Sub-processing: Include when the processor may engage sub-processors, detailing requirements for authorization and obligations

3. Special Categories of Data: Include when processing sensitive personal data, specifying additional safeguards and requirements

4. Data Protection Impact Assessment: Include when high-risk processing activities require DPIA under PDPL

5. Audit Rights: Include when specific audit requirements are needed beyond standard compliance verification

6. Insurance Requirements: Include when specific insurance coverage for data protection is required

7. Business Continuity: Include when specific disaster recovery and business continuity requirements are needed

Suggested Schedules

1. Schedule 1 - Processing Activities: Detailed description of authorized processing activities, including categories of data subjects and personal data

2. Schedule 2 - Technical and Organizational Measures: Detailed specification of security measures implemented to protect personal data

3. Schedule 3 - Approved Sub-processors: List of approved sub-processors and their processing activities, if applicable

4. Schedule 4 - Transfer Mechanisms: Details of international transfer mechanisms and safeguards, if applicable

5. Appendix A - Data Subject Request Procedure: Detailed procedures for handling data subject rights requests

6. Appendix B - Breach Response Plan: Detailed procedures for responding to and reporting data breaches

7. Appendix C - Compliance Checklist: Checklist of PDPL compliance requirements and verification procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Sub-processor
Sensitive Personal Data
Data Protection Law
Regulatory Authority
Authorized Person
Confidential Information
Data Breach
Technical and Organizational Measures
Cross-border Transfer
Consent
Data Protection Impact Assessment
Data Protection Officer
Processing Records
Security Incident
Applicable Law
Business Day
Effective Date
Services
Agreement
Force Majeure
Data Subject Rights
Third Party
Permitted Purpose
Data Minimization
Storage Limitation
Privacy Notice
Data Protection Legislation
International Transfer Mechanism
Material Breach
Processing Instructions
Standard Contractual Clauses
Data Protection Requirements
Supervisory Authority
Transfer Impact Assessment
Privacy by Design
Clauses
Interpretation
Scope of Processing
Data Protection Obligations
Security Requirements
Confidentiality
Sub-processing
Data Subject Rights
Cross-border Transfers
Audit Rights
Breach Notification
Liability
Indemnification
Term and Termination
Data Deletion
Force Majeure
Assignment
Notices
Severability
Entire Agreement
Governing Law
Dispute Resolution
Compliance with Laws
Data Localization
Access Control
Documentation
Reporting
Insurance
Business Continuity
Personnel Obligations
Change Management
Relevant Industries

Technology

Healthcare

Financial Services

Retail

Education

Telecommunications

Professional Services

E-commerce

Manufacturing

Government Services

Insurance

Transportation and Logistics

Hospitality

Real Estate

Energy

Relevant Teams

Legal

Compliance

Information Security

IT

Risk Management

Data Protection

Operations

Procurement

Privacy

Information Technology

Vendor Management

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Information Security Officer

Legal Counsel

Compliance Manager

IT Director

Risk Manager

Information Security Manager

Privacy Manager

Operations Director

Chief Technology Officer

Procurement Manager

Contract Manager

Chief Legal Officer

Chief Compliance Officer

Industries
Personal Data Protection Law (PDPL): Saudi Arabia's primary data protection legislation enacted in 2021, establishing the framework for collecting, processing, and storing personal data, including requirements for consent, data subject rights, and cross-border data transfers
PDPL Implementing Regulations: Detailed regulations that supplement the PDPL, providing specific requirements and procedures for compliance with the main law, including technical and organizational measures
Anti-Cyber Crime Law: Regulations governing cybersecurity and data protection in the digital space, including penalties for unauthorized access to or disclosure of personal data
Electronic Transactions Law: Legislation governing electronic transactions and digital signatures, relevant for online data collection and processing agreements
Cloud Computing Regulatory Framework: Regulations specific to cloud computing services and data storage, including requirements for local data storage and processing
Sharia Law Principles: Fundamental Islamic legal principles that underpin Saudi Arabian law, including concepts of privacy, consent, and fair dealing
National Data Governance Regulations: Framework establishing requirements for data classification, protection, and sharing within Saudi Arabia
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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