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Letter For End Of Contract Notification

Letter For End Of Contract Notification Template for Saudi Arabia

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Key Requirements PROMPT example:

Letter For End Of Contract Notification

"I need a Letter For End Of Contract Notification for our IT Manager who will be leaving the company on March 15, 2025, ensuring compliance with Saudi Labor Law's 60-day notice period and including provisions for handover of ongoing projects."

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Document background
The Letter For End Of Contract Notification is a crucial document in Saudi Arabian employment relationships, required under the Saudi Labor Law when terminating employment contracts. It serves as official documentation of contract termination and must be provided within specified notice periods: 60 days for monthly-paid employees and 30 days for others. The document is essential for legal compliance and proper documentation of employment termination, protecting both employer and employee interests. It typically includes details about final settlements, end-of-service benefits, handover procedures, and company property return requirements. This formal notification is mandatory under Saudi labor regulations and helps ensure a smooth transition while maintaining compliance with local employment laws.
Suggested Sections

1. Letter Header and Date: Company letterhead, date, and reference number of the letter

2. Employee Details: Full name, employee ID, position, and department of the employee

3. Subject Line: Clear indication that this is an End of Contract Notification

4. Contract Termination Declaration: Clear statement of contract termination with specific end date

5. Notice Period: Specification of the notice period as per Saudi Labor Law (60 days for monthly-paid workers)

6. Final Settlement Information: Information about end-of-service benefits, final salary, and other entitlements

7. Company Property Return: List of company properties to be returned before the last working day

8. Handover Requirements: Instructions regarding the handover of work responsibilities

9. Signature Block: Space for authorized signatory details and signature

Optional Sections

1. Reason for Termination: Include only if the termination is for a specific reason that needs to be documented

2. Non-Compete Reminder: Include if the employee's contract contains non-compete clauses that will remain in effect

3. Reference Offer: Optional offer to provide employment references

4. Continuation of Benefits: Include if any benefits will continue beyond the termination date

5. Exit Interview: Include if the company wishes to conduct an exit interview

6. Acknowledgment Section: Space for employee to acknowledge receipt of the notification

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of end-of-service benefits, final salary, and any other payments

2. Company Property Checklist: Itemized list of company assets to be returned

3. Handover Document Template: Template for documenting the handover of work responsibilities

4. Employee Clearance Form: Form to be signed by various departments confirming clearance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Construction

Manufacturing

Technology

Healthcare

Education

Retail

Oil and Gas

Professional Services

Telecommunications

Hospitality

Transportation and Logistics

Real Estate

Mining

Agriculture

Public Sector

Relevant Teams

Human Resources

Legal

Employee Relations

Compliance

Administration

Personnel Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

HR Operations Manager

HR Business Partner

Department Manager

Chief Human Resources Officer

Personnel Administrator

HR Coordinator

Compliance Officer

Employee Relations Manager

HR Specialist

Legal Manager

Administrative Manager

Industries
Saudi Labor Law (Royal Decree No. M/51): The primary legislation governing employment relationships in Saudi Arabia, including provisions for contract termination, notice periods, and employee rights
Article 74 of Saudi Labor Law: Specifies the requirements for written notification of contract termination and the mandatory notice period (minimum 60 days for monthly-paid workers, 30 days for others)
Article 84 of Saudi Labor Law: Details the calculation and payment of end-of-service benefits (gratuity) that must be mentioned in the termination letter
Article 85 of Saudi Labor Law: Governs the issuance of service certificates and final settlement requirements upon contract termination
Ministerial Resolution No. 70273: Provides guidelines on the format and content of employment documentation, including termination notices
Wage Protection System (WPS) Regulations: Regulations regarding the final payment of wages and settlements through the approved banking system
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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