The Consent And Privacy Notice is a crucial document required under Saudi Arabia's Personal Data Protection Law (PDPL) and related regulations. It serves as both a legal record of consent and a comprehensive privacy disclosure document. Organizations operating in Saudi Arabia must implement this document when collecting and processing personal data to ensure compliance with local data protection requirements. The document should be used when establishing new data processing activities, updating existing privacy practices, or when significant changes occur in data handling procedures. It must include specific elements required by Saudi law, such as the purpose of data collection, processing details, data subject rights, and information about international transfers. The document should be regularly reviewed and updated to reflect changes in privacy practices or regulatory requirements.
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1. Introduction: Overview of the privacy notice and its purpose
2. Definitions: Key terms used throughout the notice, including definitions aligned with PDPL requirements
3. Scope and Application: Who the notice applies to and what activities it covers
4. Types of Personal Data Collected: Detailed categorization of personal data collected and processed
5. Legal Basis for Processing: Explanation of the legal grounds for data processing under Saudi law
6. Purposes of Processing: Clear description of how and why personal data is collected and used
7. Data Subject Rights: Explanation of individual rights under PDPL and how to exercise them
8. Data Security Measures: Overview of security measures protecting personal data
9. Data Retention: Information about how long data is kept and disposal procedures
10. Cross-border Data Transfers: Information about international data transfers and safeguards
11. Contact Information: Details for the data controller and privacy queries
12. Updates to Privacy Notice: Process for updating the notice and notifying of changes
1. Specific Processing Activities: Detailed section for organizations with complex or multiple processing activities
2. Industry-Specific Disclosures: Additional disclosures required for specific sectors (e.g., healthcare, financial services)
3. Children's Privacy: Required if services may be used by or data collected from children
4. Cookies and Tracking Technologies: Required for online services using cookies or similar technologies
5. Marketing Communications: Required if personal data is used for marketing purposes
6. Automated Decision Making: Required if automated processing or profiling is used
7. Employee Data Processing: Required for notices covering employee data processing
1. Schedule 1: Data Processing Activities: Detailed list of specific data processing activities and purposes
2. Schedule 2: Technical and Organizational Measures: Detailed description of security measures implemented
3. Schedule 3: Third Party Processors: List of approved data processors and their roles
4. Schedule 4: Data Retention Schedule: Detailed retention periods for different categories of data
5. Appendix A: Consent Forms: Standard consent forms for specific processing activities
6. Appendix B: Data Subject Request Forms: Templates for submitting data subject rights requests
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