Bank Guarantee Return Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Bank Guarantee Return Letter

"I need a Bank Guarantee Return Letter for a completed construction project in Riyadh, where our company completed all contractual obligations on January 15, 2025, and we need to retrieve our performance guarantee worth SAR 500,000 from Arab National Bank."

Document background
The Bank Guarantee Return Letter is a crucial document in Saudi Arabian business operations, particularly in sectors where bank guarantees are required for contract performance, bids, or other commercial obligations. This document is typically used when a company has successfully completed its contractual obligations and seeks to retrieve its bank guarantee from the issuing bank. The letter must be drafted in accordance with Saudi Arabian banking regulations and Sharia law principles, containing specific reference to the guarantee details, confirmation of obligation fulfillment, and proper authorization. It's an essential tool in the contract closure process, helping companies maintain proper documentation and recover their guarantee instruments, which often represent significant financial commitments.
Suggested Sections

1. Letter Header: Official letterhead, date, reference numbers, and addressing details of the bank branch holding the guarantee

2. Subject Line: Clear identification of the purpose: 'Return of Bank Guarantee No. [Number]'

3. Guarantee Details: Specific details of the bank guarantee including guarantee number, amount, project/purpose, and issue date

4. Completion Statement: Confirmation that all obligations under the guaranteed contract have been fulfilled

5. Return Request: Formal request for the return of the original bank guarantee document

6. Contact Information: Details of the person to be contacted for any queries or for arranging the return

7. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Performance Confirmation: Additional details about the successful completion of the project/contract, used when the bank requires specific confirmation of performance

2. Beneficiary Release: Reference to or inclusion of the beneficiary's confirmation of release, used when the bank requires explicit confirmation from the beneficiary

3. Alternative Collection Instructions: Special instructions for collecting the guarantee document, used when standard collection procedures don't apply

4. Outstanding Claims Statement: Declaration of no pending claims or disputes, used in high-value or complex guarantees

Suggested Schedules

1. Completion Certificate: Copy of the project/contract completion certificate from the relevant authority

2. Original Authorization Letter: Company authorization letter for the person requesting the guarantee return

3. Beneficiary Release Letter: Copy of the letter from the beneficiary confirming no claims against the guarantee

4. Contract Closure Document: Evidence of formal closure of the underlying contract

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Engineering

Manufacturing

Energy

Infrastructure

Telecommunications

Real Estate Development

Government Contracting

Mining

Oil and Gas

Transportation

Utilities

Relevant Teams

Finance

Legal

Treasury

Contract Administration

Project Management

Commercial Operations

Compliance

Banking Relations

Corporate Secretariat

Relevant Roles

Finance Manager

Treasury Manager

Contract Manager

Project Manager

Legal Counsel

Company Secretary

Chief Financial Officer

Banking Relations Manager

Financial Controller

Compliance Officer

Commercial Manager

Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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