Application For Relieving Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Application For Relieving Letter

"I need an Application for Relieving Letter for my resignation from a senior software developer position at a tech company in Riyadh, with my last working day being March 15, 2025, including specific mentions of project handover and return of company-issued development equipment."

Document background
The Application For Relieving Letter is a fundamental document in the Saudi Arabian employment landscape, required when an employee is ending their employment relationship with an organization. This document is mandated under Saudi Labor Law and serves multiple purposes: it initiates the formal separation process, requests official documentation of employment completion, and ensures compliance with local employment regulations. When an employee plans to leave their current position, they must submit this application to obtain a relieving letter, which is often required by future employers and is essential for maintaining proper employment records in Saudi Arabia. The application typically triggers internal processes including clearance procedures, final settlements, and the issuance of necessary exit documentation.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing to the HR Manager/Employer

2. Subject Line: Clear indication that this is an Application for Relieving Letter

3. Employee Information: Full name, employee ID, department, and position details

4. Employment Period: Start date and last working date of employment

5. Request Statement: Formal request for the relieving letter with clear reasoning

6. Handover Status: Statement confirming completion of handover of duties and company assets

7. Acknowledgments: Expression of gratitude for the employment opportunity

8. Contact Information: Current contact details for future correspondence

9. Closing: Professional closing, signature, and printed name of the employee

Optional Sections

1. Notice Period Reference: Include when specifically referring to the notice period being served as per contract

2. Future Employment Reference: Include when the relieving letter is needed for a specific new employment opportunity

3. Exit Interview Request: Include when requesting an exit interview as part of the departure process

4. Benefits Settlement: Include when requesting information about final settlement of benefits and dues

5. Certificates Request: Include when requesting additional certificates like experience certificate or service certificate

Suggested Schedules

1. Employee Clearance Form: A checklist of departmental clearances and approvals

2. Asset Handover List: Detailed list of company assets being returned

3. Exit Interview Form: Standard form for exit interview feedback if applicable

4. Final Settlement Statement: Summary of pending dues and benefits to be settled

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Finance

Information Technology

Manufacturing

Healthcare

Education

Retail

Construction

Oil and Gas

Telecommunications

Professional Services

Hospitality

Government and Public Sector

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Compliance

Operations

Finance

Administration

Information Technology

Sales

Marketing

Customer Service

Research and Development

Project Management Office

Corporate Communications

Relevant Roles

HR Manager

HR Director

Legal Counsel

Compliance Officer

Department Manager

General Manager

Operations Manager

Project Manager

Software Engineer

Accountant

Sales Manager

Administrative Assistant

Marketing Manager

Financial Analyst

Operations Director

Technical Lead

Research Analyst

Executive Assistant

Business Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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