The Tender Authorization Letter is a mandatory document required for participation in public and private tenders within Qatar. This document, governed by Qatar's Law No. 24 of 2015 and its implementing regulations, serves as official authorization for a named representative to act on behalf of a company in tender-related matters. The letter must be drafted in compliance with local requirements and typically requires authentication by relevant authorities. It specifies the scope of authority granted, including powers to submit tender documents, attend bid openings, sign necessary documents, and negotiate on behalf of the company. The authorization letter is particularly crucial in Qatar's business environment, where formal delegation of authority must be clearly documented and authenticated for tender participation.
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1. Letter Header: Company letterhead, date, reference number, and recipient details including the tender authority's full name and address
2. Subject Line: Clear identification of the tender reference number and project name
3. Authorized Representative Details: Full name, position, ID/passport number, and contact details of the person being authorized
4. Scope of Authorization: Specific powers being granted, including submission of tender documents, negotiation authority, and any financial limitations
5. Tender Details: Specific reference to the tender number, project name, and relevant dates
6. Duration of Authorization: Clear statement of the validity period of the authorization
7. Company Details: Authorizing company's full legal name, commercial registration number, and address in Qatar
8. Official Signatures: Signature block including name, title, and company stamp of the authorizing official
1. Special Powers: Additional specific authorities granted for exceptional circumstances or special requirements of the tender
2. Financial Limitations: Specific monetary limits on the representative's authority, if applicable
3. Substitute Authorization: Permission for the authorized representative to delegate certain powers to others, if allowed
4. Compliance Statement: Specific statement of compliance with relevant Qatari laws and regulations, if required by the tender authority
1. Copy of Commercial Registration: Authenticated copy of the company's valid commercial registration in Qatar
2. Representative Identification: Copies of authorized representative's ID/passport and any required professional qualifications
3. Board Resolution: If required, copy of board resolution or internal authorization approving the tender participation and representative appointment
4. Power of Attorney: If applicable, legally authenticated power of attorney document supporting the authorization letter
Relevant legal definitions
Principal
Authorized Representative
Tender Authority
Tender Reference Number
Project
Authorization Period
Tender Documents
Submission Deadline
Commercial Registration
Authentication Authority
Tender Specifications
Bid Security
Power of Attorney
Company Seal
Authorized Signatory
Tender Committee
Scope of Authority
Official Communication
Legal Representative
Business Address
Authorized Representative
Tender Authority
Tender Reference Number
Project
Authorization Period
Tender Documents
Submission Deadline
Commercial Registration
Authentication Authority
Tender Specifications
Bid Security
Power of Attorney
Company Seal
Authorized Signatory
Tender Committee
Scope of Authority
Official Communication
Legal Representative
Business Address
Clauses
Relevant Industries
Construction and Infrastructure
Oil and Gas
Healthcare
Education
Transportation
Information Technology
Defense and Security
Utilities
Telecommunications
Professional Services
Facilities Management
Energy and Sustainability
Relevant Teams
Legal
Procurement
Business Development
Commercial
Contracts Administration
Corporate Affairs
Tender Management
Operations
Project Management
Risk and Compliance
Relevant Roles
Chief Executive Officer
Managing Director
Tender Manager
Procurement Director
Business Development Manager
Legal Counsel
Commercial Manager
Project Director
Bid Manager
Contracts Manager
Authorization Officer
Company Secretary
Operations Director
General Manager
Corporate Representative
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