The Notice of Intention to Leave is a crucial document in Pakistani employment relationships, required when an employee decides to voluntarily terminate their employment. It must comply with the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 and relevant provincial labor laws, which typically require notice periods ranging from 30 days for management positions to 14 days for other roles. This document serves multiple purposes: it formally communicates the employee's intention to resign, confirms the notice period, specifies the last working day, and initiates the transition process. It should be professionally drafted to maintain good relationships while ensuring legal compliance. The notice should be submitted to both the immediate supervisor and HR department, with specific attention to contractual notice period requirements and any additional company-specific policies.
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1. Recipient Details: Full name, title, and address of the employer/supervisor
2. Date: Current date when the notice is being submitted
3. Subject Line: Clear indication that this is a Notice of Intention to Leave/Resignation Letter
4. Formal Statement of Resignation: Clear statement of intention to resign from the position
5. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with notice period requirements
6. Current Role Details: Statement of current position and department
7. Notice Period Confirmation: Confirmation of the notice period as per employment contract or applicable law
8. Professional Closing: Formal closing statement with signature and contact information
1. Reason for Departure: Brief, professional explanation of resignation reason - used when maintaining good relations or when required by company policy
2. Handover Plan: Overview of transition arrangements - included when managing significant responsibilities
3. Gratitude Statement: Expression of appreciation for opportunities - recommended for maintaining positive relationships
4. Future Cooperation: Statement of willingness to assist in transition - used when appropriate for role and circumstances
5. Request for Reference: Professional request for a reference letter - included when seeking future employment references
6. Benefits and Entitlements: Request for information about final settlements - used when clarity is needed on final payments and benefits
1. Handover Document List: List of documents, projects, and responsibilities to be transferred - attached when managing complex roles
2. Pending Projects Status: Summary of ongoing projects and their current status - relevant for project-based roles
3. Company Property Checklist: List of company assets to be returned - used when employee has significant company property in possession
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