The Non-Renewal of Contract Letter to Employer is a crucial document in Pakistani employment relations, used when an employee decides not to continue their employment relationship beyond the current contract term. This document is particularly relevant in fixed-term employment arrangements common in various Pakistani industries. It must be drafted in accordance with Pakistani labor laws, including the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and should be submitted within the notice period specified in the original employment contract. The letter serves multiple purposes: it formally documents the employee's decision, helps maintain professional relationships, ensures legal compliance, and initiates the transition process. It should contain specific contract details, clear timing information, and any relevant handover arrangements, while maintaining a professional and respectful tone throughout.
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1. Employee Details: Full name, employee ID, position, and department of the employee writing the letter
2. Date and Address Block: Current date and complete company address, including recipient's name and title
3. Subject Line: Clear indication that this is a contract non-renewal notice
4. Contract Reference: Specific details about the current contract including start date and end date
5. Non-Renewal Statement: Clear and direct statement about the intention not to renew the contract
6. Notice Period Confirmation: Confirmation that the notice is being given within the required timeframe as per contract terms
7. Handover Plan: Brief outline of how current responsibilities will be handled during transition
8. Closing Statement: Professional closing with gratitude for the opportunity
9. Signature Block: Employee's signature, printed name, and contact information
1. Reason for Non-Renewal: Include if you wish to explain the reasons for not renewing the contract, particularly if they are professional reasons that might be useful for reference
2. Future Cooperation: Include if there's potential for future collaboration or if you want to maintain a professional relationship
3. Request for Reference: Include if you wish to request a reference letter or recommendation
4. Benefits and Entitlements: Include if there are specific benefits or entitlements that need to be addressed during the transition
5. Confidentiality Reminder: Include if there are specific confidentiality obligations that extend beyond the contract period
1. Current Projects Status Report: Optional attachment detailing the status of ongoing projects and responsibilities
2. Handover Document List: List of documents, files, and resources that will need to be transferred
3. Exit Checklist: Company-specific checklist for contract completion and handover procedures
4. Benefits Statement: Summary of any pending benefits, reimbursements, or final settlements
Relevant legal definitions
Clauses
Introduction and Reference
Notice of Non-Renewal
Contract Details
Notice Period
Handover Arrangements
Final Settlements
Company Property Return
Confidentiality Obligations
Professional Conduct
Future References
Acknowledgment
Contact Information
Transition Period
Benefits and Entitlements
Final Working Day
Notice of Non-Renewal
Contract Details
Notice Period
Handover Arrangements
Final Settlements
Company Property Return
Confidentiality Obligations
Professional Conduct
Future References
Acknowledgment
Contact Information
Transition Period
Benefits and Entitlements
Final Working Day
Relevant Industries
Information Technology
Manufacturing
Healthcare
Education
Financial Services
Telecommunications
Construction
Retail
Professional Services
Energy
Agriculture
Transportation
Hospitality
Media and Entertainment
Public Sector
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Administration
Product Development
Quality Assurance
Corporate Communications
Business Development
Project Management Office
Relevant Roles
Project Manager
Software Developer
Account Executive
Teacher
Medical Professional
Financial Analyst
Sales Representative
Research Scientist
Administrative Assistant
Operations Manager
Engineer
Marketing Specialist
HR Coordinator
Legal Counsel
Technical Consultant
Department Head
Executive Assistant
Business Analyst
Product Manager
Customer Service Representative
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