Car Booking Cancellation Refund Letter Template for Pakistan

1. Sender's Details: Full name, address, and contact information of the person requesting the refund

2. Date: Current date of writing the letter

3. Recipient's Details: Car rental company's name, address, and department (usually Customer Service or Accounts)

4. Subject Line: Clear indication that this is a refund request for car booking cancellation

5. Booking Reference: Original booking number, reservation dates, and vehicle details

6. Cancellation Details: Date and method of cancellation, including any cancellation reference number

7. Refund Amount: Specific amount paid and being claimed for refund

8. Payment Details: Original payment method and date of payment

9. Preferred Refund Method: Specification of how the refund should be processed (bank transfer, credit card refund, etc.)

10. Closing: Professional closing with expectation of response and contact details

1. Booking Confirmation: Copy of original booking confirmation email or document

2. Payment Proof: Receipt or bank statement showing the payment made

3. Cancellation Confirmation: Evidence of cancellation if provided by the company

4. Supporting Documents: Any relevant documents supporting the cancellation reason (medical certificates, flight cancellations, etc.)

5. Bank Details: Separate sheet with bank account information for refund transfer if applicable