The Voluntary Termination Letter is a crucial document in Philippine employment relations, used when an employee decides to formally end their employment relationship with their current employer. This document must comply with the Labor Code of the Philippines, particularly Article 285 which governs voluntary resignation, and should typically provide the standard 30-day notice period unless otherwise agreed upon. The letter serves multiple purposes: it officially documents the employee's intention to resign, helps maintain professional relationships, ensures proper documentation for final pay computation, and facilitates a smooth transition process. It should be written professionally and include key information such as the effective date of resignation, current position, and basic transition plans. The document may also need to address specific company policies, statutory requirements, and any applicable contractual obligations under Philippine law.

1. Header Information: Employee's and employer's complete contact information, date, and subject line

2. Formal Notice of Resignation: Clear statement of intention to voluntarily terminate employment

3. Effective Date: Specific last day of employment and notice period being provided

4. Current Role and Department: Statement of current position and department/team

5. Handover Plan: Brief outline of intention to ensure smooth transition of responsibilities

6. Expression of Gratitude: Professional acknowledgment of opportunities and experiences

7. Signature Block: Space for employee signature, name, and date