Vendor Evaluation Form Template for Philippines

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Key Requirements PROMPT example:

Vendor Evaluation Form

"I need a Vendor Evaluation Form for my pharmaceutical manufacturing company in Manila, with specific emphasis on GMP compliance, quality control processes, and supply chain reliability metrics, to be implemented by March 2025."

Document background

The Vendor Evaluation Form is a essential business document used in the Philippine market to systematically assess and evaluate potential and existing suppliers. This document becomes necessary when organizations need to qualify new vendors, conduct periodic evaluations of existing suppliers, or compare multiple vendors for specific projects or ongoing business relationships. The form incorporates key evaluation criteria aligned with Philippine regulations, particularly RA 9184 and data privacy laws, while covering crucial aspects such as financial stability, technical capability, compliance status, and past performance. It serves as a risk management tool and helps organizations maintain a qualified vendor base while ensuring compliance with local legal requirements and industry standards.

Suggested Sections

1. Vendor Information: Basic details including company name, address, contact information, business registration numbers, and tax identification details

2. Business Profile: Years in operation, core business areas, organizational structure, and key personnel

3. Financial Assessment: Financial stability indicators, annual revenue, credit rating, and bank references

4. Technical Capability: Equipment, facilities, technical expertise, and capacity to deliver required goods/services

5. Quality Management: Quality certifications, quality control processes, and standards compliance

6. Past Performance: Track record, major clients, completed projects, and references

7. Compliance and Certifications: Legal compliance, required permits, industry certifications, and regulatory compliance

8. Risk Assessment: Business continuity plans, insurance coverage, and risk management procedures

9. Evaluation Criteria: Scoring methodology and assessment parameters

10. Declaration: Vendor's declaration of information accuracy and consent for verification

Optional Sections

1. Environmental Compliance: Assessment of environmental policies and sustainability practices - include for vendors where environmental impact is relevant

2. Health and Safety: Evaluation of health and safety policies and incident records - include for vendors providing on-site services or manufacturing

3. Information Security: Assessment of data protection and cybersecurity measures - include for vendors handling sensitive data or providing IT services

4. Social Responsibility: Evaluation of labor practices, community engagement, and social impact - include for high-profile vendors or those with significant social impact

5. Supply Chain Management: Assessment of supplier management and logistics capabilities - include for vendors involved in distribution or manufacturing

6. Innovation Capability: Evaluation of R&D capabilities and innovation track record - include for technology or service providers where innovation is crucial

Suggested Schedules

1. Scoring Matrix: Detailed breakdown of evaluation criteria and scoring methodology

2. Required Documents Checklist: List of mandatory documents and certifications to be submitted

3. Performance Metrics Template: Template for recording and measuring vendor performance indicators

4. Financial Information Form: Detailed template for financial information submission

5. Reference Check Form: Template for conducting reference checks with previous clients

6. Site Visit Checklist: Checklist for conducting vendor facility inspections when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Healthcare

Construction

Retail

Financial Services

Logistics and Supply Chain

Energy

Telecommunications

Professional Services

Food and Beverage

Pharmaceuticals

Mining and Resources

Agriculture

Education

Relevant Teams

Procurement

Supply Chain

Finance

Legal

Operations

Quality Assurance

Risk Management

Compliance

Internal Audit

Vendor Management

Strategic Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Relations Coordinator

Quality Assurance Manager

Compliance Officer

Risk Management Specialist

Operations Manager

Finance Manager

Legal Counsel

Chief Financial Officer

Purchasing Officer

Contract Administrator

Supplier Development Manager

Category Manager

Sourcing Specialist

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Let's create your Vendor Evaluation Form

Authors

Alex Denne

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