Vendor Evaluation Form for India

Vendor Evaluation Form Template for India

A comprehensive document designed for systematic evaluation and assessment of potential vendors in accordance with Indian business regulations and industry standards. This form serves as a standardized tool for gathering, analyzing, and documenting vendor capabilities, compliance status, and overall suitability for business partnerships. It incorporates requirements from various Indian legislative frameworks including the Companies Act, GST regulations, and relevant industry-specific compliance requirements, while providing a structured approach to vendor risk assessment and qualification.

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What is a Vendor Evaluation Form?

The Vendor Evaluation Form is a crucial business document used in the Indian market to assess and qualify potential suppliers and service providers. This document is typically employed during vendor onboarding processes or periodic vendor reviews, serving as a comprehensive tool for evaluating various aspects of vendor capabilities, compliance, and performance. The form includes detailed sections covering financial stability, technical capabilities, quality management systems, regulatory compliance, and risk assessment, aligned with Indian legal requirements and international best practices. Organizations use this evaluation form to make informed decisions about vendor selection, ensure compliance with local regulations, and maintain a robust supplier base. The document is particularly important in the Indian context where businesses must navigate complex regulatory requirements while ensuring vendor quality and reliability.

What sections should be included in a Vendor Evaluation Form?

1. Basic Vendor Information: Captures fundamental details including company name, registration numbers, contact information, years in business, and ownership structure

2. Business Profile: Overview of vendor's core business activities, major clients, market presence, and operational capacity

3. Financial Assessment: Evaluation of financial stability, including annual turnover, profit margins, and credit ratings

4. Technical Capability: Assessment of technical expertise, infrastructure, equipment, and production capacity

5. Quality Management: Evaluation of quality control processes, certifications, and quality management systems

6. Compliance and Risk: Assessment of regulatory compliance, licenses, permits, and risk management practices

7. Track Record: Review of past performance, client references, and project completion history

8. Overall Evaluation Summary: Final scoring and recommendation section summarizing the vendor's evaluation results

What sections are optional to include in a Vendor Evaluation Form?

1. Environmental Management: For vendors where environmental impact is significant - evaluates environmental policies and sustainability practices

2. IT Security Assessment: For vendors handling sensitive data or providing IT services - assesses cybersecurity measures and data protection protocols

3. Health and Safety: For vendors involved in manufacturing or on-site operations - evaluates workplace safety practices and incident history

4. Innovation Capability: For strategic suppliers - assesses R&D capabilities and innovation track record

5. Supply Chain Management: For vendors with complex supply chains - evaluates supplier management practices and logistics capabilities

6. Corporate Social Responsibility: For vendors where social impact is important - assesses community engagement and ethical practices

What schedules should be included in a Vendor Evaluation Form?

1. Scoring Matrix: Detailed evaluation criteria and scoring guidelines for each assessment category

2. Required Documents Checklist: List of mandatory documents and certificates to be submitted by the vendor

3. Performance Metrics: Specific KPIs and performance standards for vendor evaluation

4. Compliance Declaration Form: Template for vendor's self-declaration of compliance with various regulatory requirements

5. Site Visit Checklist: Guidelines and evaluation points for physical inspection of vendor facilities

6. Reference Check Format: Standard template for conducting and documenting client reference checks

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Genie AI

Document Type

Evaluation Form

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Information Technology

Healthcare

Construction

Retail

Financial Services

Telecommunications

Automotive

Pharmaceutical

Energy

Logistics

Food and Beverage

Electronics

Chemical

Textiles

Relevant Teams

Procurement

Supply Chain

Vendor Management

Quality Assurance

Compliance

Risk Management

Operations

Finance

Legal

Internal Audit

Technical Evaluation

Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Quality Assurance Manager

Compliance Officer

Risk Management Director

Operations Manager

Financial Controller

Legal Counsel

Sourcing Specialist

Category Manager

Chief Procurement Officer

Supplier Relationship Manager

Technical Evaluation Specialist

Audit Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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