Retainer Model Contract Template for Philippines

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Key Requirements PROMPT example:

Retainer Model Contract

"I need a Retainer Model Contract for my IT consulting firm based in Manila to provide ongoing technical support services to a multinational corporation, including monthly maintenance, emergency support, and quarterly system audits, with the agreement starting March 1, 2025."

Document background
The Retainer Model Contract serves as a foundational document for establishing ongoing professional service relationships in the Philippines. It is specifically designed for situations where regular, recurring professional services are required, offering a structured framework for both service providers and clients. This template incorporates essential elements required under Philippine law, including provisions from the Civil Code, Labor Code, and relevant professional regulations. The document is particularly useful for professional service firms, consultants, and businesses seeking to establish long-term service arrangements with defined scope, payment terms, and service standards. The contract includes comprehensive provisions for confidentiality, intellectual property protection, and compliance with local regulations while maintaining flexibility to accommodate various professional service scenarios.
Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names, addresses, and business registration details

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Key terms used throughout the agreement defined for clarity and legal certainty

4. Scope of Services: Detailed description of the services to be provided under the retainer arrangement

5. Term and Renewal: Duration of the retainer agreement and conditions for renewal

6. Retainer Fees and Payment Terms: Monthly/periodic retainer amount, payment schedule, and invoicing procedures

7. Rights and Obligations: Specific responsibilities and obligations of both parties under the agreement

8. Service Standards: Expected quality and standards of service delivery

9. Confidentiality: Provisions for handling confidential information and trade secrets

10. Termination: Conditions and procedures for ending the agreement

11. Governing Law: Specification of Philippine law as governing law and jurisdiction

12. Entire Agreement: Integration clause confirming the contract as the complete agreement between parties

Optional Sections

1. Additional Services: Terms for services beyond the retainer scope, used when the agreement may require occasional extra work

2. Performance Metrics: Specific KPIs and performance standards, included when measurable outcomes are part of the agreement

3. Intellectual Property Rights: IP ownership and licensing terms, needed when services involve creative or technical works

4. Data Protection: Specific data handling and privacy requirements, required when personal data processing is involved

5. Non-Compete: Restrictions on competitive activities, included when protecting business interests is crucial

6. Force Majeure: Provisions for unforeseen circumstances, particularly relevant in long-term retainers

7. Insurance Requirements: Specific insurance coverage requirements, important for high-risk services

8. Dispute Resolution: Alternative dispute resolution procedures, recommended for high-value contracts

Suggested Schedules

1. Schedule A - Detailed Service Specifications: Comprehensive list and description of services covered under the retainer

2. Schedule B - Fee Structure: Detailed breakdown of retainer fees, additional service rates, and payment terms

3. Schedule C - Key Personnel: List of key team members assigned to provide the services

4. Schedule D - Service Level Agreement: Specific performance metrics, response times, and service standards

5. Schedule E - Compliance Requirements: Specific regulatory or industry compliance requirements applicable to the services

6. Appendix 1 - Communication Protocol: Procedures for regular communications, reporting, and escalation

7. Appendix 2 - Change Request Form: Standard form for requesting changes to services or terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Legal Services

Professional Services

Management Consulting

Information Technology

Marketing and Advertising

Accounting and Finance

Business Process Outsourcing

Healthcare Services

Engineering Services

Creative Services

Human Resources

Environmental Consulting

Real Estate Services

Technical Support Services

Relevant Teams

Legal

Procurement

Finance

Human Resources

Operations

Compliance

Project Management

Administration

Risk Management

Commercial

Business Development

Contract Administration

Relevant Roles

Legal Counsel

Contract Manager

Procurement Manager

Business Development Manager

Chief Financial Officer

Human Resources Director

Operations Manager

Compliance Officer

Project Manager

Professional Service Provider

Managing Partner

Chief Executive Officer

Administrative Director

Risk Manager

Commercial Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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