The Regret Letter For Applicant is a crucial business document used in the Philippine employment context to professionally communicate negative hiring decisions to job applicants. It serves multiple purposes: maintaining professional relationships, ensuring clear communication of decisions, and protecting the company's legal interests under Philippine employment law. The document should be drafted in compliance with the Labor Code of the Philippines, the Data Privacy Act of 2012, and various anti-discrimination laws. It typically includes appreciation for the candidate's interest, a clear but tactful communication of the decision, and may include retention of application information or future opportunity details when appropriate. This type of communication requires careful consideration of both legal compliance and human aspects, as it represents the company's professional standards while dealing with potentially sensitive matters.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
Alternatively...
1. Company Letterhead: Official company letterhead including company name, address, and contact information
2. Date: Current date in formal business format
3. Recipient Information: Applicant's complete name and address
4. Salutation: Professional greeting addressing the applicant by name
5. Appreciation: Thank you statement for the applicant's interest and time
6. Decision Communication: Clear but gentle communication of the negative decision
7. Professional Closing: Courteous closing statement and well-wishes
8. Signature Block: Sender's name, title, and company details
1. Specific Feedback: Brief, constructive feedback about the application or interview, when appropriate and requested
2. Future Opportunities: Invitation to apply for future positions if the candidate showed promise
3. Alternative Positions: Suggestion of other current openings that might match the candidate's profile
4. Application Retention: Information about how long the application will be kept on file, in compliance with data privacy laws
5. Reason for Decision: Brief explanation of the decision if appropriate and if it won't create legal exposure
1. Privacy Notice: Optional attachment explaining how the applicant's data will be handled as per Data Privacy Act requirements
2. Current Openings List: Optional attachment listing other relevant positions, if suggesting alternative opportunities
Authors
Find the document you need
No items found.
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your data is private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
