Progressive Disciplinary Action Form Template for Philippines

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Key Requirements PROMPT example:

Progressive Disciplinary Action Form

"I need a Progressive Disciplinary Action Form for a manufacturing company in Manila, specifically addressing repeated tardiness violations, with provisions for union representation and a three-strike system before final warning."

Document background
The Progressive Disciplinary Action Form is a crucial document used in Philippine workplace settings to document and implement disciplinary measures in a fair and legally compliant manner. This form is essential for maintaining proper documentation of employee misconduct or performance issues, ensuring compliance with the Philippine Labor Code's requirements for due process, particularly the 'twin notice rule.' The document should be used whenever formal disciplinary action is required, starting from verbal warnings to more serious measures like suspension or termination. It includes detailed information about the incident, previous warnings, corrective actions, and acknowledgments from all parties involved. The form serves as a legal record of the disciplinary process and helps protect both employer and employee interests by ensuring transparency and proper documentation of the proceedings.
Suggested Sections

1. Employee Information: Basic details including employee name, ID number, position, department, and length of service

2. Incident Details: Specific description of the violation or misconduct, including date, time, and location of the incident

3. Company Policy Reference: Citation of specific company policies, rules, or regulations that were violated

4. Previous Disciplinary History: Summary of any prior disciplinary actions or warnings issued to the employee

5. Current Disciplinary Action: Specification of the disciplinary measure being imposed (warning, suspension, etc.)

6. Corrective Action Plan: Specific expectations and timeline for improvement

7. Employee Rights: Statement of the employee's right to explain their side and appeal the decision

8. Acknowledgment: Signature sections for the employee, supervisor, and HR representative

Optional Sections

1. Performance Improvement Plan: Detailed plan for improvement when the violation relates to performance issues rather than misconduct

2. Union Representative Section: Additional section for union involvement if the employee is covered by a collective bargaining agreement

3. Witness Statement Section: When the incident involved witnesses or requires third-party documentation

4. Final Warning Notice: Additional warning language when the violation may lead to termination if repeated

5. Rehabilitation Program: For cases involving substance abuse or similar issues where company policy provides for rehabilitation options

Suggested Schedules

1. Incident Report: Detailed report of the specific incident or violation

2. Supporting Evidence: Any documentation, photographs, or other evidence related to the incident

3. Employee's Written Explanation: Copy of the employee's written explanation or response to the allegations

4. Previous Warning Notices: Copies of any previous disciplinary actions or warnings

5. Relevant Company Policies: Excerpts of specific company policies that were violated

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Retail

Banking and Finance

Information Technology

Healthcare

Education

Construction

Business Process Outsourcing

Hospitality

Transportation and Logistics

Mining

Agriculture

Public Sector

Telecommunications

Professional Services

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Labor Relations

Operations

Administration

Management

Industrial Relations

Corporate Services

Relevant Roles

Human Resources Manager

HR Business Partner

Employee Relations Manager

Department Manager

Supervisor

Line Manager

HR Director

Compliance Officer

Legal Counsel

Chief Human Resources Officer

Operations Manager

Branch Manager

Store Manager

Factory Manager

Team Leader

Project Manager

Department Head

Site Supervisor

Regional Manager

General Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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