Final Disciplinary Warning Letter Template for Philippines

The Final Disciplinary Warning Letter is a crucial document in the Philippine employment context, typically issued when previous disciplinary measures have not resulted in desired behavioral or performance improvements. It serves as the final step in the progressive discipline process before termination, ensuring compliance with the due process requirements under Philippine labor law. The letter must carefully document the specific violations, reference previous warnings, and clearly communicate expectations and consequences. This document is particularly important in the Philippines where employment termination is heavily regulated and requires substantial documentation to demonstrate just cause and due process. The Final Disciplinary Warning Letter must be drafted in accordance with the Labor Code of the Philippines and relevant DOLE guidelines to ensure its validity and enforceability in potential legal proceedings.

1. Letter Header: Company letterhead, date, and formal letter details including employee's name, position, and department

2. Subject Line: Clear indication that this is a Final Written Warning

3. Current Violation Details: Specific description of the current incident or behavior that prompted this final warning, including dates, times, and specific examples

4. Previous Warnings Reference: Summary of previous warnings or disciplinary actions taken, including dates and nature of prior incidents

5. Impact Statement: Description of how the employee's conduct affects the workplace, colleagues, or business operations

6. Company Policy Reference: Specific mention of company policies, rules, or regulations that have been violated

7. Required Improvement: Clear outline of expected behavior changes and specific improvements required

8. Consequences Statement: Clear statement of potential consequences if behavior is not corrected, including possible termination

9. Timeframe: Specific period during which improvement must be demonstrated

10. Acknowledgment Section: Space for employee signature, date, and witness signatures to confirm receipt of the warning