Marketplace Vendor Agreement Template for Philippines

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Marketplace Vendor Agreement

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Marketplace Vendor Agreement

"I need a Marketplace Vendor Agreement for my Philippine-based electronics marketplace platform that will launch in March 2025, with specific focus on cross-border transactions with vendors from Southeast Asia and strong data privacy provisions."

Document background
The Marketplace Vendor Agreement serves as the primary contractual framework for businesses operating on e-commerce platforms in the Philippines. This document is essential when establishing a formal relationship between a marketplace platform and vendors who wish to sell products or services through the platform. It encompasses crucial elements such as commission structures, operational procedures, compliance with Philippine e-commerce laws, data protection requirements, and risk allocation between parties. The agreement is specifically designed to comply with Philippine regulations, including the E-Commerce Act of 2000, Consumer Act, and Data Privacy Act of 2012, while providing clear guidelines for vendor operations, payment processing, and dispute resolution. Used by both domestic and international platforms operating in the Philippines, this agreement helps ensure smooth marketplace operations while protecting the interests of all parties involved.
Suggested Sections

1. Parties: Identification of the marketplace operator and the vendor, including their complete legal names, addresses, and registration details

2. Background: Context of the agreement, brief description of the marketplace platform and its purpose

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. Scope of Services: Description of the marketplace platform services and vendor participation rights

5. Vendor Obligations: Core responsibilities of the vendor including product quality, accurate listings, pricing, and delivery commitments

6. Platform Obligations: Marketplace operator's responsibilities including platform maintenance, payment processing, and support services

7. Registration and Onboarding: Process and requirements for vendor verification and account setup

8. Product Listings and Content: Requirements and restrictions for product listings, including content standards and prohibited items

9. Pricing and Payments: Commission structure, payment terms, currency, and payment processing procedures

10. Customer Service and Returns: Standards for customer service, return policy requirements, and dispute resolution procedures

11. Data Protection and Privacy: Obligations regarding personal data handling and compliance with the Data Privacy Act

12. Intellectual Property: IP rights, licenses, and protection of platform and vendor content

13. Term and Termination: Duration of agreement, renewal terms, and termination conditions

14. Representations and Warranties: Legal assurances from both parties regarding their capacity and compliance

15. Liability and Indemnification: Risk allocation, limitation of liability, and indemnification obligations

16. Confidentiality: Protection of confidential information and trade secrets

17. Governing Law and Jurisdiction: Application of Philippine law and jurisdiction for dispute resolution

18. General Provisions: Standard legal provisions including force majeure, notices, and amendment procedures

Optional Sections

1. Insurance Requirements: Specific insurance coverage requirements for high-value or regulated products

2. Special Product Categories: Additional requirements for regulated products like food, pharmaceuticals, or electronics

3. Cross-Border Trading: Special provisions for vendors operating from outside the Philippines

4. Warehouse and Logistics: Terms for vendors using marketplace fulfillment services

5. Marketing and Promotions: Terms for participation in platform marketing activities and promotional events

6. API Integration: Technical requirements for vendors using platform APIs

7. Service Level Agreements: Specific performance metrics and response time requirements

8. Sustainability Requirements: Environmental and social responsibility standards

9. Affiliate Program Terms: Terms for participation in the platform's affiliate marketing program

Suggested Schedules

1. Schedule 1 - Commission Structure: Detailed breakdown of commission rates by product category

2. Schedule 2 - Prohibited Products: Comprehensive list of prohibited and restricted items

3. Schedule 3 - Service Level Requirements: Detailed performance metrics and response time requirements

4. Schedule 4 - Technical Requirements: Platform technical specifications and integration requirements

5. Schedule 5 - Operational Procedures: Step-by-step procedures for order processing, returns, and dispute resolution

6. Appendix A - Required Documentation: List of required vendor registration and verification documents

7. Appendix B - Content Guidelines: Detailed guidelines for product listings and content standards

8. Appendix C - Payment Terms: Detailed payment procedures, cycles, and bank information requirements

9. Appendix D - Insurance Requirements: Specific insurance coverage requirements and proof of insurance

10. Appendix E - Data Processing Agreement: Detailed terms for personal data processing in compliance with the Data Privacy Act

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

E-commerce

Retail

Technology

Financial Services

Logistics

Consumer Goods

Fashion and Apparel

Electronics

Food and Beverage

Health and Beauty

Home and Living

Digital Services

Manufacturing

Agriculture

Relevant Teams

Legal

Compliance

Vendor Operations

Business Development

Risk Management

Vendor Success

Platform Operations

E-commerce

Merchant Acquisition

Vendor Support

Contract Administration

Finance

Technology

Relevant Roles

Chief Executive Officer

Chief Operating Officer

Chief Legal Officer

Legal Counsel

Head of Marketplace

Vendor Operations Manager

Business Development Manager

Compliance Officer

Risk Manager

Vendor Success Manager

Platform Operations Director

E-commerce Manager

Merchant Acquisition Manager

Vendor Support Supervisor

Contract Administrator

Chief Technology Officer

Chief Financial Officer

Digital Commerce Director

Industries
Electronic Commerce Act of 2000 (Republic Act No. 8792): Primary legislation governing electronic commerce in the Philippines, providing legal framework for electronic transactions and digital signatures
Consumer Act of the Philippines (Republic Act No. 7394): Establishes basic consumer rights and protection, including provisions for quality of goods, fair trade practices, and warranties
Data Privacy Act of 2012 (Republic Act No. 10173): Regulates the collection, processing, and protection of personal information, crucial for online marketplace operations
Civil Code of the Philippines (Republic Act No. 386): Provides the fundamental principles of contract law, obligations, and commercial relationships
Price Act (Republic Act No. 7581): Governs pricing mechanisms and prohibits unfair trade practices and price manipulation
Tax Code of the Philippines (National Internal Revenue Code): Covers tax obligations for online sellers and marketplace operators, including VAT requirements
DTI Guidelines on Online Businesses: Department of Trade and Industry regulations specific to online business operations and e-commerce
Anti-Money Laundering Act (Republic Act No. 9160): Relevant for payment processing and financial transactions in the marketplace
Intellectual Property Code (Republic Act No. 8293): Protects intellectual property rights and regulates the sale of protected goods in the marketplace
BSP Circular No. 1048 on Digital Payments: Bangko Sentral ng Pilipinas regulations on digital payment systems and electronic money
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Food Truck Lease Agreement

A Philippine law-governed agreement establishing terms and conditions for leasing a food truck and its equipment, including operational and regulatory requirements.

find out more

Vendor Managed Inventory Agreement

A Philippine law-governed agreement establishing a vendor-managed inventory relationship, detailing inventory management responsibilities, performance metrics, and operational requirements.

find out more

Software Vendor Agreement

A Philippine law-governed agreement establishing terms for software licensing, implementation, and maintenance, ensuring compliance with local technology and data privacy regulations.

find out more

Vendor Space Rental Agreement

A Philippine law-governed agreement for commercial space rental between property owners and vendors, typically used in malls and commercial buildings.

find out more

Vendor Booth Rental Agreement

A Philippine law-governed agreement establishing terms and conditions for commercial booth rental in venues such as malls, markets, and events.

find out more

Vendor Commission Agreement

A Philippine law-governed agreement establishing terms and commission structures between a company and its sales vendor/agent.

find out more

Vendor Consignment Agreement

A Philippine law-governed agreement establishing terms for consignment sales arrangements, including ownership retention, commission structures, and operational procedures.

find out more

Real Estate Sellers Agreement

A Philippine law-governed agreement that formalizes the sale and transfer of real estate property, outlining terms, conditions, and obligations of both seller and buyer.

find out more

Vendor Lease Agreement

A Philippine law-governed agreement establishing terms and conditions for vendor operations in leased commercial spaces.

find out more

Vendor Non Compete Agreement

A Philippine law-governed agreement restricting vendor competition with the principal company, defining scope, duration, and territory of non-compete obligations.

find out more

Marketplace Vendor Agreement

A Philippine law-governed agreement between an e-commerce marketplace platform and its vendors, establishing terms for online selling and platform usage.

find out more

Vendor Purchase Agreement

A Philippine law-governed agreement establishing terms and conditions for purchasing goods or services from vendors, including ordering, pricing, delivery, and quality requirements.

find out more

Third Party Vendor Contract

A Philippine law-governed agreement establishing terms and conditions between a company and its third-party vendor for the provision of goods or services.

find out more

Retail Vendor Agreement

A Philippine law-governed agreement establishing terms between retailers and vendors for product supply and sales arrangements.

find out more

Event Vendor Contract Agreement

A Philippine law-governed agreement between event organizers and vendors defining service terms, responsibilities, and operational requirements for event execution.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.