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Inter Company Services Agreement

Inter Company Services Agreement Template for Philippines

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Key Requirements PROMPT example:

Inter Company Services Agreement

"I need an Inter Company Services Agreement governed by Philippine law for our Manila-based shared services center to provide HR and accounting services to our regional subsidiaries, with implementation planned for March 2025 and specific provisions for data privacy compliance and transfer pricing documentation."

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Document background
The Inter Company Services Agreement is essential for Philippine corporations establishing formal service arrangements between affiliated entities within the same corporate group. This document is particularly important in the Philippine context where transfer pricing regulations and related party transaction rules require clear documentation of inter-company relationships. It is commonly used when one company provides administrative, technical, management, or operational services to another related company, ensuring compliance with local corporate and tax laws while maintaining transparency in group operations. The agreement addresses key aspects such as service scope, pricing methodology, performance standards, and regulatory compliance, making it crucial for groups with shared service centers or centralized support functions in the Philippines.
Suggested Sections

1. Parties: Identification of the service provider and service recipient companies, including registration details and addresses

2. Background: Context of the agreement, relationship between the parties, and purpose of the service arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of services to be provided, including service levels and deliverables

5. Term and Termination: Duration of the agreement, renewal provisions, and termination circumstances

6. Fees and Payment Terms: Service fees, payment schedule, invoicing procedures, and transfer pricing compliance

7. Service Provider Obligations: Key responsibilities and commitments of the service provider

8. Service Recipient Obligations: Key responsibilities and commitments of the service recipient

9. Compliance with Laws: Commitment to comply with relevant laws, including tax, labor, and data privacy regulations

10. Confidentiality: Protection of confidential information exchanged during service provision

11. Intellectual Property: Ownership and usage rights of IP created or used in service delivery

12. Liability and Indemnification: Allocation of risks and responsibilities between parties

13. Force Majeure: Provisions for handling unforeseen circumstances affecting service delivery

14. Governing Law and Dispute Resolution: Choice of Philippine law and dispute resolution mechanisms

15. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement

Optional Sections

1. Personnel and Secondment: Include when services involve staff deployment between companies

2. Data Protection: Detailed section required when services involve significant personal data processing

3. Quality Control: Include for services requiring specific quality standards or metrics

4. Audit Rights: Include when regular auditing of services or financials is required

5. Business Continuity: Include for critical services requiring disaster recovery planning

6. Anti-Corruption: Include for high-risk services or when dealing with government contracts

7. Technology and Systems: Include when services involve significant IT systems or technology transfer

8. Insurance: Include when services involve significant operational risks

9. Change Control: Include when services may require frequent modifications or updates

Suggested Schedules

1. Schedule 1 - Service Description: Detailed breakdown of services, including scope, deliverables, and service levels

2. Schedule 2 - Fee Schedule: Detailed pricing, payment terms, and transfer pricing methodology

3. Schedule 3 - Service Levels: Performance metrics, KPIs, and measurement criteria

4. Schedule 4 - Contact Details: Key personnel and escalation contacts for both parties

5. Schedule 5 - Compliance Requirements: Specific regulatory and compliance obligations

6. Appendix A - Form of Reports: Templates for required service reports and documentation

7. Appendix B - Technical Requirements: Technical specifications and requirements for service delivery

8. Appendix C - Change Request Form: Template for requesting and documenting service changes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Affiliate
Applicable Law
Business Day
Commencement Date
Confidential Information
Control
Deliverables
Effective Date
Force Majeure Event
Group
Group Company
Initial Term
Intellectual Property Rights
Key Performance Indicators
Parent Company
Performance Standards
Personal Data
Related Party
Renewal Term
Service Fee
Service Level Agreement
Services
Service Provider
Service Recipient
Service Specifications
Termination Date
Term
Territory
Transfer Pricing Guidelines
Working Hours
Change Request
Material Breach
Personnel
Representatives
Subsidiary
Tax
VAT
Service Credits
Quality Standards
Regulatory Requirements
Contract Year
Good Industry Practice
Holding Company
Intellectual Property
Notice
Service Location
Dispute
Compliance Requirements
Clauses
Interpretation
Services Scope
Term and Duration
Service Provider Obligations
Service Recipient Obligations
Service Levels
Fees and Payments
Invoicing
Transfer Pricing
Personnel
Performance Standards
Quality Control
Compliance
Regulatory Requirements
Data Protection
Confidentiality
Intellectual Property
Documentation
Audit Rights
Record Keeping
Warranties
Representations
Insurance
Liability
Indemnification
Force Majeure
Change Control
Termination
Exit Management
Business Continuity
Anti-Corruption
Assignment
Subcontracting
Notices
Amendments
Severability
Entire Agreement
Waiver
Third Party Rights
Governing Law
Dispute Resolution
Relationship of Parties
Competition Law
Tax Compliance
Boilerplate
Relevant Industries

Financial Services

Manufacturing

Technology

Shared Services

Professional Services

Healthcare

Retail

Telecommunications

Real Estate

Energy

Consumer Goods

Logistics

Business Process Outsourcing

Relevant Teams

Legal

Finance

Tax

Compliance

Operations

Commercial

Shared Services

Risk Management

Corporate Secretarial

Internal Audit

Business Development

Contract Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Legal Counsel

Corporate Secretary

Tax Director

Finance Director

Compliance Officer

Operations Director

Commercial Director

Service Delivery Manager

Shared Services Manager

Group Financial Controller

Transfer Pricing Manager

Risk Manager

Contract Manager

Business Development Director

Industries
Corporation Code of the Philippines (Batas Pambansa Blg. 68): Primary legislation governing corporate relations, requirements for corporate transactions, and related party dealings between affiliated companies
Civil Code of the Philippines (Republic Act No. 386): Provides the fundamental principles of contract law, obligations, and commercial relationships that form the basis of service agreements
National Internal Revenue Code (NIRC): Contains provisions on transfer pricing, taxation of inter-company transactions, and documentation requirements for related party dealings
Labor Code of the Philippines (Presidential Decree No. 442): Governs employment relationships and labor standards if the services agreement involves deployment or secondment of personnel
Data Privacy Act of 2012 (Republic Act No. 10173): Regulates the processing and sharing of personal and sensitive information between companies, including cross-border data transfers
Intellectual Property Code (Republic Act No. 8293): Protects intellectual property rights and governs IP-related provisions in service agreements, including technology transfers and licensing
Bureau of Internal Revenue (BIR) Regulations on Transfer Pricing: Specific guidelines on transfer pricing documentation and arm's length principles for related party transactions
Securities Regulation Code (Republic Act No. 8799): Relevant for publicly listed companies engaging in material related party transactions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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