The Family Reason Job Transfer Request Letter For Personal Reason is a crucial document in Philippine employment practice, used when employees need to request an internal transfer due to family-related circumstances. This document is particularly relevant in the context of Philippine labor laws, which recognize the importance of work-life balance and family welfare. It should be used when an employee needs to relocate due to family circumstances such as caring for ill family members, children's education, spouse's relocation, or other personal family matters. The letter typically includes detailed information about the current position, reason for transfer request, proposed new location or position, and timeline for implementation. It serves as an official record of the request and forms part of the employee's human resources file. The document must align with both company policies on internal transfers and relevant Philippine labor regulations, including the Labor Code of the Philippines and related employment laws.
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1. Sender's Information: Full name, current position, employee ID, department, and contact details
2. Date: Current date in formal business format
3. Recipient's Information: Name of supervisor/HR manager, title, department, company name and address
4. Subject Line: Clear indication that this is a transfer request (e.g., 'Re: Request for Job Transfer - Family Reasons')
5. Salutation: Formal greeting to the appropriate authority
6. Opening Paragraph: Clear statement of purpose, identifying current position and desired transfer location/position
7. Reason for Transfer: Brief explanation of the family circumstances necessitating the transfer
8. Current Role Overview: Brief description of current responsibilities and duration in current position
9. Transfer Implementation: Proposed timeline and logistics for the transfer
10. Closing Statement: Expression of gratitude and willingness to discuss further
11. Formal Close: Professional closing, signature, and typed name
1. Skills and Qualifications: Include when requesting transfer to a different role or department, highlighting relevant capabilities
2. Transition Plan: Include when in a critical role or managing ongoing projects, outlining how responsibilities will be handed over
3. Supporting Documentation Reference: Include when attaching additional documents supporting the family circumstances
4. Alternative Arrangements: Include when proposing flexible working arrangements or alternative solutions
5. Medical Information Reference: Include when transfer is related to family medical circumstances, referring to attached documentation
6. Previous Contributions: Include when wanting to emphasize value to the company and past achievements
1. Supporting Documentation: Any relevant documents supporting the family circumstances (e.g., medical certificates, school admission letters)
2. Current Job Description: Detailed outline of current role and responsibilities
3. Proposed Transfer Timeline: Detailed schedule of proposed transfer implementation dates and milestones
4. Handover Plan: Detailed plan for transitioning current responsibilities if applicable
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