Construction Payment Receipt Template for Philippines

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Key Requirements PROMPT example:

Construction Payment Receipt

"I need a Construction Payment Receipt for a residential building project in Manila, documenting a milestone payment of 5 million PHP to be made on March 15, 2025, with appropriate VAT calculations and withholding tax provisions included."

Document background

The Construction Payment Receipt is a vital document in Philippine construction projects, used to formally acknowledge the receipt of payment for construction works, services, or materials. This document type is essential for compliance with Philippine tax laws and regulations, particularly those set by the Bureau of Internal Revenue (BIR) and the Construction Industry Authority of the Philippines (CIAP). It should be used whenever payment is made or received for any construction-related work, whether for full payment, progress payment, or milestone completion. The receipt must include specific elements such as TIN numbers, VAT details, and complete party information to be legally valid. It serves multiple purposes: as proof of payment, a tax document, and a record for audit trails. The document is particularly important in the context of Philippine business practices where proper documentation of construction payments is required for tax compliance, contract fulfillment, and project documentation.

Suggested Sections

1. Receipt Header: Contains the receipt number, date, and BIR-required information including TIN numbers

2. Payor Details: Full name, address, and tax identification details of the person/entity making the payment

3. Payee Details: Full name, address, and tax identification details of the contractor/company receiving the payment

4. Project Information: Brief description of the construction project and its location

5. Payment Details: Amount paid in both figures and words, payment method, and date of payment

6. Purpose of Payment: Specific description of what the payment covers (e.g., milestone completion, full payment, progress payment)

7. VAT Information: Breakdown of VAT amount if applicable, or notation if VAT-exempt

8. Acknowledgment: Statement confirming receipt of payment

9. Signatures: Space for signatures of both payor and payee with dates

Optional Sections

1. Withholding Tax Details: Include when withholding tax is applied to the payment, showing computation and rate applied

2. Third Party Authorization: Required when payment is made by or received by someone other than the principal parties

3. Payment Terms Reference: Include when the payment is part of a larger payment schedule or contract

4. Warranty Statement: Include when the payment is final and includes warranty coverage

5. Retention Details: Include when a portion of the payment is being retained as per contract terms

Suggested Schedules

1. Schedule A - Itemized Cost Breakdown: Detailed breakdown of costs being paid for, including materials, labor, and other charges

2. Schedule B - Progress Documentation: Photos or documentation of completed work being paid for

3. Schedule C - Supporting Documents: Copies of relevant permits, certifications, or quality assurance documents

4. Appendix 1 - Payment History: Record of previous payments made if this is part of a series of payments

5. Appendix 2 - Contract Reference: Reference details from the main construction contract related to this payment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Payment Acknowledgment
Receipt Details
Project Reference
Tax Compliance
VAT Declaration
Payment Purpose
Authorization
Representation
Withholding Tax
Documentation
Certification
Acknowledgment of Completion
Retention
Payment Method
Legal Compliance

Relevant Industries

Construction

Real Estate Development

Infrastructure

Commercial Property

Residential Development

Industrial Construction

Government Infrastructure

Architectural Services

Engineering Services

Property Management

Relevant Teams

Finance

Accounting

Project Management

Construction Operations

Legal

Procurement

Treasury

Accounts Payable

Contract Administration

Site Operations

Relevant Roles

Project Manager

Finance Manager

Accountant

Construction Manager

Site Supervisor

Contract Administrator

Financial Controller

Chief Financial Officer

Procurement Manager

Construction Director

Property Developer

Project Coordinator

Accounts Payable Specialist

Construction Accountant

Treasury Manager

Find the exact document you need

Vat Invoice

A BIR-regulated tax document issued by VAT-registered businesses in the Philippines, recording taxable transactions and enabling input VAT claims.

How Genie AI reduced drafting time by 75% for a legal firm

Let's create your Construction Payment Receipt

Authors

Alex Denne

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