Client Credit Policy Template for Philippines

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Key Requirements PROMPT example:

Client Credit Policy

"I need a Client Credit Policy for my retail business expanding into e-commerce, operating across the Philippines, with specific focus on digital payment systems and online transaction risk management, to be implemented by March 2025."

Document background
The Client Credit Policy serves as the foundational document for managing credit relationships with customers in the Philippine business environment. It is essential for organizations that extend credit terms to clients, providing a structured framework for credit assessment, approval, monitoring, and collection processes. The policy ensures compliance with Philippine financial regulations, including BSP requirements, the Financing Company Act, and relevant consumer protection laws. This document is particularly crucial given the unique characteristics of the Philippine market and its regulatory environment, helping organizations maintain sound credit practices while managing risks effectively. The Client Credit Policy typically needs regular reviews and updates to reflect changes in business conditions, regulatory requirements, and risk appetite.
Suggested Sections

1. Purpose and Scope: Defines the overall objectives of the credit policy and its application scope

2. Credit Assessment Criteria: Details the standard criteria used to evaluate client creditworthiness

3. Credit Limits and Terms: Specifies how credit limits are determined and standard payment terms

4. Documentation Requirements: Lists required documents for credit applications and ongoing monitoring

5. Credit Approval Process: Outlines the steps and authority levels for credit approval

6. Credit Risk Management: Describes procedures for monitoring and managing credit risk

7. Payment Terms and Collection: Details payment expectations and collection procedures

8. Default Management: Procedures for handling late payments and defaults

9. Review and Monitoring: Processes for periodic review of credit arrangements and monitoring compliance

10. Roles and Responsibilities: Defines key stakeholders and their responsibilities in credit management

Optional Sections

1. Industry-Specific Requirements: Additional requirements for specific industries with unique credit risks

2. International Trade Credit: Special provisions for international clients and transactions

3. Group Company Credit: Specific rules for extending credit to related companies or group entities

4. Security and Collateral: Requirements and procedures for securing credit with collateral

5. Credit Insurance: Guidelines for using credit insurance to mitigate risks

6. Special Payment Arrangements: Procedures for handling exceptional payment terms or arrangements

Suggested Schedules

1. Schedule A - Credit Application Form: Standard form for credit applications

2. Schedule B - Required Documentation Checklist: Comprehensive list of required documents for credit assessment

3. Schedule C - Credit Limit Matrix: Table showing credit limit authorities and approval levels

4. Schedule D - Risk Assessment Scorecard: Standardized scoring system for credit evaluation

5. Schedule E - Collection Timeline: Detailed timeline for collection actions and escalation procedures

6. Appendix 1 - Financial Ratio Guidelines: Guidelines for evaluating key financial ratios

7. Appendix 2 - Standard Credit Terms: Template of standard credit terms and conditions

8. Appendix 3 - Default Notice Templates: Standard templates for various default notifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Retail

Manufacturing

Wholesale Distribution

Construction

Technology Services

Professional Services

Financial Services

Telecommunications

Healthcare

Agricultural Products

Import/Export

Real Estate

Relevant Teams

Finance

Risk Management

Credit Control

Collections

Legal

Compliance

Internal Audit

Sales

Treasury

Operations

Customer Service

Relevant Roles

Chief Financial Officer

Credit Manager

Risk Management Officer

Financial Controller

Credit Analyst

Collections Manager

Accounts Receivable Manager

Finance Director

Treasury Manager

Commercial Director

Sales Manager

Legal Counsel

Compliance Officer

Internal Auditor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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