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Cleaning Contract

Cleaning Contract Template for Philippines

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Key Requirements PROMPT example:

Cleaning Contract

"I need a Cleaning Contract for my 20-story office building in Manila, starting March 1, 2025, with comprehensive daily cleaning services and additional provisions for specialized cleaning of computer server rooms and client meeting areas."

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Document background
The Cleaning Contract serves as a legally binding agreement between a cleaning service provider and a client organization in the Philippines. This document is essential when engaging professional cleaning services for commercial, residential, or industrial premises. It comprehensively outlines the scope of services, performance standards, payment terms, and compliance requirements with Philippine regulations, including the Labor Code, occupational safety standards, and environmental laws. The contract typically includes detailed specifications for cleaning services, staff requirements, equipment and materials, insurance provisions, and quality control measures. It is designed to protect both parties' interests while ensuring compliance with local legal requirements and industry standards. This document is particularly important for establishing clear expectations, responsibilities, and service standards in professional cleaning arrangements.
Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names, addresses, and registration details

2. Background: Brief context of the agreement and the parties' intentions

3. Definitions: Definitions of key terms used throughout the contract

4. Scope of Services: Detailed description of the cleaning services to be provided

5. Term and Renewal: Duration of the contract and conditions for renewal

6. Payment Terms: Service fees, payment schedule, and invoicing procedures

7. Service Provider Obligations: Key responsibilities of the cleaning service provider

8. Client Obligations: Responsibilities and obligations of the client

9. Equipment and Supplies: Provisions regarding cleaning equipment and materials

10. Health and Safety: Safety protocols and compliance with OSHS regulations

11. Insurance and Liability: Insurance requirements and allocation of risks

12. Confidentiality: Protection of confidential information

13. Termination: Grounds and procedures for contract termination

14. General Provisions: Standard legal clauses including notices, amendments, and governing law

Optional Sections

1. Special Cleaning Requirements: For premises requiring specialized cleaning procedures or certifications

2. Environmental Standards: When specific environmental compliance or green cleaning practices are required

3. Security Requirements: For premises with special security protocols or clearance requirements

4. Emergency Services: Provisions for emergency or after-hours cleaning services

5. Performance Metrics: When specific KPIs or service level agreements are needed

6. Subcontracting: When subcontracting of services may be permitted

7. Force Majeure: Extended provisions for unexpected events, particularly relevant post-COVID

8. Data Protection: When cleaning services involve access to areas with sensitive data

Suggested Schedules

1. Schedule A - Cleaning Specifications: Detailed cleaning tasks, frequencies, and standards

2. Schedule B - Pricing Schedule: Detailed breakdown of costs and pricing structure

3. Schedule C - Premises Details: Floor plans and specific areas to be cleaned

4. Schedule D - Approved Cleaning Products: List of approved cleaning chemicals and materials

5. Schedule E - Staff Requirements: Staff qualifications, training requirements, and uniforms

6. Schedule F - Performance Standards: Specific metrics and quality assessment criteria

7. Appendix 1 - Health and Safety Procedures: Detailed safety protocols and emergency procedures

8. Appendix 2 - Insurance Certificates: Copies of required insurance policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Approved Cleaning Products
Business Day
Cleaning Services
Cleaning Staff
Client
Client Representative
Commencement Date
Confidential Information
Contract Period
Designated Areas
Emergency Services
Equipment
Force Majeure Event
Health and Safety Requirements
Initial Term
Insurance Requirements
Key Performance Indicators
Normal Business Hours
Notice
Parties
Performance Standards
Premises
Quality Control
Regular Hours
Renewal Term
Service Fees
Service Level Agreement
Service Provider
Service Provider Representative
Service Schedule
Special Cleaning Requirements
Specifications
Staff
Supplies
Term
Working Hours
Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Hospitality

Office Buildings

Industrial

Manufacturing

Banking and Financial Services

Government Facilities

Shopping Centers

Residential Complexes

Transportation Hubs

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Administrative

Maintenance

Health and Safety

Compliance

Property Management

Contract Management

Relevant Roles

Facility Manager

Property Manager

Operations Manager

Procurement Manager

Contract Administrator

Legal Counsel

Health and Safety Officer

Building Superintendent

General Manager

Administrative Manager

Housekeeping Manager

Maintenance Supervisor

Chief Operating Officer

Compliance Officer

Industries
Civil Code of the Philippines (Republic Act No. 386): Governs general contract principles, including formation, validity, and enforcement of contracts, as well as obligations and responsibilities of contracting parties
Labor Code of the Philippines (Presidential Decree No. 442): Regulates employment relationships, working conditions, wages, benefits, and other labor standards that must be observed in service contracts
Occupational Safety and Health Standards (DOLE Department Order No. 198-18): Sets safety standards and requirements for workers, particularly relevant for handling cleaning chemicals and equipment
Social Security Law (Republic Act No. 11199): Mandates social security coverage and benefits for employees, including those in the cleaning service industry
PhilHealth Law (Republic Act No. 7875): Requires health insurance coverage for employees, which must be considered in service contracts
Environmental Laws (RA 6969, RA 9003): Regulates the handling, storage, and disposal of chemical substances and waste materials commonly used in cleaning services
National Internal Revenue Code: Governs taxation aspects of service contracts, including VAT and withholding tax obligations
Data Privacy Act of 2012 (Republic Act No. 10173): Protects personal information of both clients and employees involved in the cleaning service contract
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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