The Sick Leave Request Mail is a essential workplace communication tool used in New Zealand organizations to formally request time off due to illness or medical conditions. This document type is designed to comply with the Holidays Act 2003 and related New Zealand employment legislation, which provides for minimum sick leave entitlements of 10 days per year after six months of employment. The email template ensures that employees provide all necessary information required by law and company policy, including leave duration, basic reason for absence, and any required medical certificates. It serves as an official record of the leave request and helps maintain clear communication channels between employees and management while protecting private medical information in accordance with the Privacy Act 2020.
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1. Email Subject Line: Clear subject line indicating this is a sick leave request
2. Recipient Information: Appropriate supervisor/HR contact details
3. Professional Greeting: Appropriate salutation to the recipient
4. Leave Duration: Specific dates/times for the sick leave request
5. Basic Reason: Brief, professional explanation for the leave request without overly personal details
6. Work Status Update: Brief mention of current work status and any immediate handover requirements
7. Contact Information: How you can be reached if needed during the leave
8. Professional Closing: Appropriate sign-off and your full name/position
1. Medical Certificate Reference: Include when company policy requires or leave duration exceeds threshold requiring medical certification
2. Handover Details: Include when extended absence requires detailed work handover information
3. Return to Work Plan: Include for longer absences or when gradual return to work might be needed
4. Previous Leave Reference: Include if this is an extension of existing sick leave or relates to ongoing medical condition
5. Remote Work Possibility: Include if you're able to work remotely despite illness, if applicable
1. Medical Certificate: Attached when required by company policy or for extended sick leave
2. Handover Document: Detailed document outlining current projects and status, attached for longer absences
3. Leave Calendar Screenshot: Optional attachment showing team leave calendar and coverage
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