The Letter to Discontinue Service Contract is a crucial business document used in New Zealand when one party wishes to formally terminate an existing service arrangement. This document is essential for maintaining clear business records and ensuring compliance with New Zealand contract law, particularly the Contract and Commercial Law Act 2017. It should be used whenever a party needs to provide formal notice of service termination, whether it's a service provider discontinuing their services or a client ending their service subscription. The letter typically includes contract references, termination dates, notice periods, and any relevant transition arrangements. It's particularly important to ensure the termination process follows any specific requirements outlined in the original service contract while maintaining professional courtesy and clear communication.

1. Recipient Details: Full name, title, and address of the recipient including company name if applicable

2. Reference Information: Contract reference number, account number, or other relevant identifiers

3. Subject Line: Clear indication that this is a contract termination notice

4. Contract Identification: Specific details of the service contract being terminated, including original start date

5. Termination Statement: Clear and unambiguous statement of intention to terminate the service contract

6. Notice Period: Specification of the notice period and the intended final date of service

7. Closing: Professional closing, including contact information for any follow-up questions