The Letter For Non Payment Of Invoice is a crucial business document used when a customer or client has failed to pay an invoice by its due date. This document is typically sent after initial payment reminders have been unsuccessful and before initiating legal proceedings. It serves as a formal demand for payment under New Zealand law and should include specific details about the outstanding amount, original invoice details, payment deadline, and potential consequences of non-payment. The letter must comply with New Zealand's Contract and Commercial Law Act 2017 and related legislation, maintaining a professional tone while firmly asserting the creditor's rights. This document is an essential tool in protecting business interests and maintaining healthy cash flow, while also providing documentary evidence of attempts to collect the debt should legal action become necessary.
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1. Sender Details: Full business name, address, and contact information of the creditor
2. Date: Current date of the letter
3. Recipient Details: Full name and address of the debtor/recipient
4. Reference Line: Clear reference to invoice number(s) and amount(s) outstanding
5. Opening Statement: Clear statement identifying the purpose of the letter and reference to the unpaid invoice
6. Invoice Details: Specific details of the unpaid invoice(s) including dates, amounts, and services/goods provided
7. Payment Demand: Clear statement of the total amount due and payment deadline
8. Legal Consequences: Statement of potential legal action if payment is not received by the specified deadline
9. Payment Instructions: Clear instructions on how and where to make the payment
10. Closing Statement: Professional closing with contact information for payment queries
1. Previous Communications: Reference to any previous payment requests or communications - include when there has been prior correspondence
2. Payment Plan Option: Offer of payment plan arrangements - include when willing to accept installment payments
3. Interest and Penalties: Details of any applicable late payment interest or penalties - include when these are part of the agreement
4. Dispute Resolution: Information about dispute resolution process - include when required by industry regulations or company policy
5. Without Prejudice: Legal disclaimer protecting the creditor's rights - include when making any concessions or payment arrangements
1. Copy of Original Invoice: Attached copy of the unpaid invoice(s)
2. Payment History: Statement showing payment history and outstanding balance
3. Delivery Documentation: Proof of delivery or service completion if relevant to the unpaid invoice
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Wholesale Trade
Information Technology
Healthcare
Education
Hospitality
Transportation and Logistics
Financial Services
Real Estate
Consulting
Relevant Teams
Finance
Accounts Receivable
Legal
Operations
Administration
Credit Control
Debt Collection
Executive
Compliance
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Credit Controller
Business Owner
Office Manager
Financial Controller
Debt Collection Officer
Chief Financial Officer
Accounts Manager
Credit Manager
Business Development Manager
Company Secretary
Legal Counsel
Operations Manager
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