Job Confirmation Letter Template for New Zealand

The Job Confirmation Letter is a crucial document in New Zealand's employment process, typically issued after a verbal offer has been accepted but before the commencement of employment. It serves as an interim document between the initial offer and a full employment agreement, providing written confirmation of the key terms and conditions of employment. This document must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000, and includes essential information such as position details, start date, remuneration, hours of work, and basic entitlements. While less comprehensive than a full employment agreement, the Job Confirmation Letter holds significant legal weight and forms part of the employment record. It's particularly useful for providing clarity and certainty to both parties during the hiring process and can serve as a reference point for the preparation of the formal employment agreement.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Employee's full name and address

3. Greeting: Personal greeting to the employee

4. Opening Statement: Confirmation of the job offer and expression of welcome

5. Position Details: Job title, department, and reporting relationship

6. Start Date and Location: Confirmed start date and primary work location

7. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time

8. Remuneration: Salary/wage rate, payment frequency, and method of payment

9. Hours of Work: Standard working hours, days, and any flexibility arrangements

10. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements

11. Probation Period: Length and terms of probationary period if applicable

12. Closing: Next steps, welcome message, and signature block