The Invoice Breakdown document is a critical business document used in New Zealand commercial transactions to provide transparent and detailed information about charges for goods or services. This document type is essential for compliance with New Zealand's GST requirements and business regulations, particularly the Goods and Services Tax Act 1985 and Fair Trading Act 1986. An Invoice Breakdown must include specific components such as GST calculations, itemized charges, and clear payment terms. It serves multiple purposes: as a formal payment request, a tax record, and a detailed explanation of charges for clients. The document is particularly important for complex services or projects where detailed cost itemization is necessary for clarity and compliance purposes.
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1. Business Information Header: Company name, GST number, contact details, invoice number, and date
2. Client Information: Client's name, billing address, and contact details
3. Service/Product Summary: Brief overview of services or products provided
4. Detailed Cost Breakdown: Itemized list of charges including description, quantity, unit price, and subtotal for each item
5. GST Calculation: Clear display of GST components and calculations
6. Total Amount: Summary of subtotal, GST, and total amount payable
7. Payment Terms: Due date, acceptable payment methods, and bank account details
8. Reference Information: Purchase order number, project reference, or other relevant identifiers
1. Time Sheet Details: For service-based invoices, detailed breakdown of hours worked and rates
2. Discount Information: When special discounts or promotions are applied to the invoice
3. Project Milestones: For project-based billing, listing completed milestones and associated payments
4. Additional Notes: Any special conditions, warranty information, or important notices
5. Currency Exchange: For international transactions, showing exchange rates and calculations
6. Late Payment Terms: When specific penalties or interest rates apply for late payments
1. Schedule A - Detailed Time Records: Comprehensive timesheet records for time-based services
2. Schedule B - Materials Breakdown: Detailed list of materials used with specifications and costs
3. Schedule C - Rate Card: Standard rates for different services or staff levels
4. Appendix 1 - Supporting Documentation: Receipts, purchase orders, or other relevant documentation
5. Appendix 2 - Service Level Details: Detailed description of services provided if referenced in main invoice
Relevant legal definitions
GST
Payment Due Date
Late Payment
Interest Rate
Invoice Date
Service Period
Deliverables
Unit Price
Quantity
Subtotal
Total Amount
Payment Terms
Business Day
Client
Service Provider
Purchase Order
Line Item
Discount
Credit Terms
Material Costs
Labor Charges
Hourly Rate
Project Milestone
Payment Method
Bank Account Details
Reference Number
Outstanding Balance
Early Payment Discount
Currency
Exchange Rate
Payment Due Date
Late Payment
Interest Rate
Invoice Date
Service Period
Deliverables
Unit Price
Quantity
Subtotal
Total Amount
Payment Terms
Business Day
Client
Service Provider
Purchase Order
Line Item
Discount
Credit Terms
Material Costs
Labor Charges
Hourly Rate
Project Milestone
Payment Method
Bank Account Details
Reference Number
Outstanding Balance
Early Payment Discount
Currency
Exchange Rate
Clauses
Payment Terms
Service Description
Price Calculation
GST Provisions
Late Payment
Billing Details
Payment Methods
Dispute Resolution
Currency
Bank Details
Credit Terms
Itemized Charges
Time Recording
Expense Recovery
Discount Terms
Interest Charges
Project Milestones
Delivery Terms
Invoice Validity
Record Keeping
Service Description
Price Calculation
GST Provisions
Late Payment
Billing Details
Payment Methods
Dispute Resolution
Currency
Bank Details
Credit Terms
Itemized Charges
Time Recording
Expense Recovery
Discount Terms
Interest Charges
Project Milestones
Delivery Terms
Invoice Validity
Record Keeping
Relevant Industries
Professional Services
Construction
Information Technology
Retail
Manufacturing
Consulting
Healthcare
Education
Legal Services
Real Estate
Engineering
Transportation
Hospitality
Agriculture
Relevant Teams
Accounts Receivable
Finance
Accounting
Administration
Operations
Sales
Project Management
Client Services
Business Development
Billing
Relevant Roles
Accountant
Finance Manager
Accounts Receivable Clerk
Financial Controller
Billing Coordinator
Project Manager
Office Administrator
Business Manager
Sales Manager
Operations Manager
Chief Financial Officer
Bookkeeper
Account Manager
Business Development Manager
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