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Event Liability Waiver

Event Liability Waiver Template for New Zealand

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Key Requirements PROMPT example:

Event Liability Waiver

"I need an Event Liability Waiver for a youth rock climbing competition taking place in Auckland in March 2025, which must include parental consent provisions and specific equipment usage terms."

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Document background
The Event Liability Waiver is an essential legal document used in New Zealand to manage risk and protect event organizers from potential liability claims. It is commonly used for sporting events, recreational activities, corporate functions, and other organized gatherings where participants engage in activities that carry inherent risks. The document must comply with New Zealand legislation, including the Contract and Commercial Law Act 2017, Consumer Guarantees Act 1993, and Fair Trading Act 1986. While the waiver cannot contract out of certain statutory obligations, it serves to clearly communicate risks to participants and establish a legal framework for risk assumption and liability limitation. The document is particularly important in the context of New Zealand's accident compensation scheme (ACC) and should be carefully drafted to address both ACC-covered and non-ACC-covered potential claims.
Suggested Sections

1. Parties: Identifies the event organizer/provider and the participant signing the waiver, including full legal names and contact details

2. Background: Briefly describes the event or activity and establishes the context for the waiver

3. Definitions: Defines key terms used throughout the document, including 'Event', 'Activities', 'Risks', and 'Claims'

4. Risk Acknowledgment: Clearly outlines the risks associated with participation in the event or activity

5. Participant Warranties: Statements from the participant about their fitness, ability, and understanding of risks

6. Waiver and Release: The core waiver language releasing the organizer from liability

7. Indemnification: Participant's agreement to indemnify the organizer against claims

8. Medical Authorization: Permission to seek emergency medical treatment if necessary

9. Governing Law: Specifies New Zealand law as governing law and jurisdiction

10. Execution: Signature blocks and date of execution

Optional Sections

1. Photography Release: Authorization for event photography and media usage - include for public events with photography/filming

2. Parent/Guardian Consent: Required when participants are under 18 years of age

3. Equipment Usage: Include when the event involves use of specific equipment provided by the organizer

4. COVID-19 Acknowledgment: Special health and safety provisions related to COVID-19 - include during relevant public health situations

5. Confidentiality: Include when the event involves access to proprietary information or trade secrets

6. Insurance Requirements: Include when participants are required to maintain their own insurance coverage

Suggested Schedules

1. Schedule 1 - Event Details: Detailed description of the event, including date, time, location, and specific activities

2. Schedule 2 - Specific Risks: Comprehensive list of specific risks associated with the event or activity

3. Schedule 3 - Safety Rules: List of safety rules and protocols that participants must follow

4. Appendix A - Emergency Contacts: Form for participant's emergency contact information

5. Appendix B - Medical Information: Optional form for relevant medical information and conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Sports and Recreation

Entertainment

Education

Corporate Events

Tourism and Adventure

Hospitality

Non-profit and Charity Events

Fitness and Wellness

Arts and Culture

Professional Development

Relevant Teams

Legal

Risk Management

Events

Operations

Compliance

Safety and Security

Customer Relations

Program Management

Venue Operations

Business Development

Relevant Roles

Event Manager

Risk Management Officer

Legal Counsel

Compliance Officer

Operations Manager

Safety Coordinator

Program Director

Venue Manager

Recreation Coordinator

Activities Director

Sports Administrator

Corporate Events Planner

General Manager

Business Owner

Community Program Manager

Industries
Contract and Commercial Law Act 2017: Provides the fundamental framework for contract formation, validity, and enforcement in New Zealand. This act is crucial for ensuring the waiver meets basic contractual requirements.
Consumer Guarantees Act 1993: Sets out consumer rights and protections, including which rights cannot be contracted out of. This affects what can and cannot be legally waived in the liability document.
Fair Trading Act 1986: Prohibits misleading and deceptive conduct in trade. The waiver must be clear, transparent, and not misleading about the rights being waived.
Health and Safety at Work Act 2015: Establishes the framework for ensuring workplace health and safety, which extends to event management. Cannot contract out of these fundamental safety obligations.
Accident Compensation Act 2001: Governs New Zealand's no-fault accident compensation scheme. Important because it affects what personal injury claims can be made and impacts the scope of the waiver.
Limitation Act 2010: Sets time limits for bringing civil claims. Relevant for specifying any time limitations in the waiver and understanding the period during which claims might be made.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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