Employee Contact Form for New Zealand

Employee Contact Form Template for New Zealand

An Employee Contact Form is a standardized employment agreement template designed for use in New Zealand, compliant with the Employment Relations Act 2000 and other relevant New Zealand employment legislation. This document serves as the foundation for establishing formal employment relationships, outlining essential terms and conditions including position details, remuneration, working hours, leave entitlements, and other key employment terms. It incorporates mandatory provisions required by New Zealand law while maintaining flexibility to accommodate various employment arrangements and industry-specific requirements.

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What is a Employee Contact Form?

The Employee Contact Form is a fundamental document used in New Zealand employment relationships to formalize the terms and conditions of employment between employers and employees. This document is essential for compliance with New Zealand employment law, particularly the Employment Relations Act 2000, and must be provided to all employees at the commencement of their employment. The form captures crucial information including employee details, role specifications, compensation, working arrangements, and statutory entitlements. It serves as both a legal requirement and a practical tool for establishing clear expectations and protecting both parties' interests. The document should be regularly reviewed and updated to ensure ongoing compliance with evolving employment legislation and workplace requirements in New Zealand.

What sections should be included in a Employee Contact Form?

1. Parties: Identifies the employer and employee with full legal names and addresses

2. Background: Brief context about the employment relationship and purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement

4. Position and Duties: Details the employee's role, title, and key responsibilities

5. Nature of Employment: Specifies whether the employment is permanent, fixed-term, or casual

6. Hours of Work: States regular working hours, days, and any flexibility arrangements

7. Place of Work: Specifies primary work location and any flexibility arrangements

8. Remuneration: Details salary/wages, payment frequency, and any additional benefits

9. Leave Entitlements: Covers annual leave, sick leave, bereavement leave, and public holidays

10. Health and Safety: Outlines health and safety obligations and procedures

11. Confidentiality: Defines confidential information and confidentiality obligations

12. Termination: Specifies notice periods and grounds for termination

13. Dispute Resolution: Outlines the process for resolving employment disputes

14. General Provisions: Includes standard boilerplate clauses

15. Execution: Signature blocks for both parties

What sections are optional to include in a Employee Contact Form?

1. Probationary Period: Include when the employment is subject to a trial or probationary period

2. Commission/Bonus Structure: Include for roles with variable compensation components

3. Intellectual Property: Include for roles involving creation of IP or creative work

4. Post-Employment Restrictions: Include when non-compete or non-solicitation provisions are required

5. Vehicle Allowance: Include when a company vehicle or vehicle allowance is provided

6. Flexible Working Arrangements: Include when allowing for remote work or flexible hours

7. KiwiSaver Provisions: Include when employee is eligible for KiwiSaver

8. Training and Development: Include when specific training requirements or opportunities are provided

9. Performance Review: Include when formal performance review processes are in place

10. Overtime: Include when overtime may be required and how it will be compensated

What schedules should be included in a Employee Contact Form?

1. Schedule 1 - Position Description: Detailed description of role, responsibilities, and reporting relationships

2. Schedule 2 - Remuneration Details: Breakdown of salary package, benefits, and any variable components

3. Schedule 3 - Company Policies: List of applicable company policies that form part of the employment terms

4. Schedule 4 - IT and Communications Systems: Details of provided equipment and acceptable use policies

5. Appendix A - Code of Conduct: Company's code of conduct and expected behavioral standards

6. Appendix B - Expense Policy: Guidelines for business expense claims and reimbursement procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Termination Of Employment Form

A legal document used in New Zealand to formally record and execute the termination of employment, ensuring compliance with NZ employment law and protecting both parties' interests.

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What is a Employee Contact Form?

What sections should be included in a Employee Contact Form?

What sections are optional to include in a Employee Contact Form?

What schedules should be included in a Employee Contact Form?

Authors

Alex Denne

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