The Contract Offer Letter is a crucial document in the New Zealand employment process, typically used as the first formal written communication extending an employment offer to a selected candidate. It serves as a preliminary agreement that bridges the gap between verbal discussions and the final employment agreement. The document must comply with New Zealand employment legislation, including the Employment Relations Act 2000, and typically precedes a more comprehensive employment agreement. It should include all material terms discussed during the recruitment process, including position details, compensation, benefits, and any conditions that must be met before employment commences. The Contract Offer Letter sets the tone for the employment relationship and, while being legally sound, should maintain a welcoming and professional tone appropriate for the start of a new employment relationship.
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1. Company Letter Header: Official company letterhead including company name, address, and contact details
2. Date: The date of the offer letter
3. Candidate Details: Full name and address of the prospective employee
4. Greeting: Personal salutation to the candidate
5. Opening Paragraph: Expression of interest and formal job offer statement
6. Position Details: Job title, department, reporting relationship, and start date
7. Compensation: Base salary, payment frequency, and any guaranteed bonuses
8. Key Employment Terms: Work hours, location, and employment status (permanent/fixed-term)
9. Benefits Summary: Overview of primary benefits including leave entitlements, KiwiSaver, and insurance
10. Conditions: Key conditions such as reference checks, drug testing, or work visa requirements
11. Acceptance Instructions: How to accept the offer and deadline for acceptance
12. Closing: Professional closing statement and signature block
1. Probationary Period: Details of trial period if applicable (only for employers with fewer than 20 employees)
2. Sign-on Bonus: Include when offering a one-time signing bonus, with conditions
3. Relocation Assistance: Include when offering relocation support and associated terms
4. Commission Structure: Include for sales roles or positions with commission-based compensation
5. Equity/Share Options: Include when offering company shares or share options
6. Non-standard Hours: Include when the role requires shift work or non-standard hours
7. Travel Requirements: Include when the role involves significant travel
1. Summary of Employment Agreement: Brief overview of the full employment agreement that will follow
2. Benefits Schedule: Detailed breakdown of all benefits and entitlements
3. Position Description: Detailed job description including key responsibilities and expectations
4. Remuneration Package Details: Comprehensive breakdown of all compensation components
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