A Warning Letter To Employee For Absence Without Permission is a crucial document in Dutch employment practice, used when an employee has failed to follow proper procedures for reporting absence or has been absent without valid justification. This document serves multiple purposes: it formally documents the unauthorized absence, demonstrates the employer's adherence to proper disciplinary procedures, and creates a paper trail for potential future actions. Under Dutch employment law, particularly the Dutch Civil Code (Burgerlijk Wetboek), employers must follow proper procedures in addressing workplace issues, making this document essential for compliance. The letter should be clear, factual, and proportionate, typically issued after verbal warnings or when the absence is significant enough to warrant immediate written warning. It forms part of the employee's personnel file and may be relevant in future disciplinary proceedings or legal disputes.

1. Letter Header: Company letterhead, date, reference number, and employee's contact details

2. Subject Line: Clear indication that this is a warning letter for unauthorized absence

3. Incident Details: Specific dates and times of the unauthorized absence and how it was discovered

4. Company Policy Reference: Citation of relevant company policies or procedures that were violated

5. Impact Statement: Description of how the unauthorized absence affected the workplace

6. Previous Communications: Reference to any verbal warnings or discussions about attendance

7. Required Corrective Action: Clear statement of expected future behavior and attendance requirements

8. Consequences: Description of potential disciplinary actions if behavior continues

9. Closing: Signature block with manager's name, title, and contact information