A Letter of Intent to Hire is commonly used in the Netherlands during the final stages of the recruitment process, after successful interviews but before the formal employment agreement is drafted. This document serves multiple purposes: it confirms the employer's intention to hire the candidate, outlines preliminary employment terms, and specifies any conditions that must be met before formal employment can commence. The document is particularly useful for professional positions, roles requiring specific qualifications, or situations involving relocation or work permits. While governed by Dutch law, particularly the Civil Code (Burgerlijk Wetboek), it is not a binding employment contract but rather a formal expression of intent that helps establish clear expectations and next steps in the hiring process. It provides a framework for the subsequent employment agreement while allowing both parties to address any remaining requirements or conditions.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Full name and address of the prospective employee
3. Subject Line: Clear indication that this is a Letter of Intent to Hire
4. Opening Statement: Formal introduction and reference to previous discussions or interviews
5. Position Details: Specific role, department, and reporting structure
6. Key Employment Terms: Proposed salary, start date, working hours, and location
7. Conditions: Any prerequisites or conditions that must be met before formal employment
8. Next Steps: Timeline and process for moving forward to formal employment agreement
9. Closing Statement: Expression of positive anticipation and contact details for questions
10. Signature Block: Company representative's name, title, and signature
1. Relocation Terms: Include when the position requires relocation, outlining any assistance or expectations
2. Work Permit Statement: Required for international hires, addressing visa and work permit requirements
3. Qualification Verification: For positions requiring specific certifications or qualifications
4. Probationary Period: If applicable, details of any proposed probationary period
5. Benefits Overview: High-level summary of benefits package, if this is a key discussion point
6. Confidentiality Statement: For sensitive positions or when discussing non-public terms
7. Training Requirements: For positions requiring specific training or onboarding programs
1. Job Description: Detailed outline of the role, responsibilities, and requirements
2. Required Documentation List: Checklist of documents needed for formal employment agreement
3. Qualification Requirements: List of required certifications, degrees, or qualifications
4. Benefits Summary: Detailed overview of the complete benefits package
5. Relocation Package Details: If applicable, comprehensive breakdown of relocation assistance
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