The Incumbency Certificate For Property is a fundamental document in Dutch property transactions involving corporate entities. It serves as official verification of corporate authority and is typically required when companies engage in property-related transactions in the Netherlands. The certificate is designed to provide third parties, particularly property transaction counterparties and the Land Registry (Kadaster), with reliable confirmation that the individuals acting on behalf of a company are duly authorized to do so. Under Dutch law, this document must typically be issued by a civil law notary and includes comprehensive details about the company's legal status, its representatives' powers, and relevant corporate approvals. The certificate is particularly important given the formal requirements of Dutch property law and the need for clear authorization in property transactions.
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1. Certificate Header: Formal introduction including date, notary details, and document purpose
2. Company Identification: Full legal name, registration number, registered office address, and jurisdiction of incorporation of the company
3. Corporate Status: Confirmation that the company is duly incorporated and validly existing under Dutch law
4. Officer Details: Names, titles, and positions of the relevant officers/representatives authorized to act for the company
5. Authority Verification: Confirmation of the officers' authority to act, including reference to relevant corporate documents
6. Property Transaction Powers: Specific powers related to property transactions that the officers are authorized to execute
7. Specimen Signatures: Original signatures of the authorized officers for verification purposes
8. Certification: Formal certification statement by the notary or authorized person issuing the certificate
1. Board Resolutions: Include when specific board resolutions have been passed relating to the property transaction
2. Power of Attorney: Include when certain individuals are acting under a power of attorney rather than direct corporate authority
3. Corporate Structure: Include for complex corporate structures where parent company approval or group structure is relevant
4. Historical Authorizations: Include when referencing previous authorizations or changes in corporate authority
5. Special Powers: Include when specific or unusual powers have been granted for particular property transactions
1. Extract from Trade Register: Recent extract from the Dutch Trade Register (KvK) showing company details and authorized representatives
2. Articles of Association: Copy of the current articles of association of the company
3. Board Resolution: Copies of relevant board resolutions confirming the authority for property transactions
4. Specimen Signature Page: Original signature specimens of authorized representatives
5. Supporting Powers of Attorney: Copies of any relevant powers of attorney
6. Corporate Structure Chart: Diagram showing corporate structure if relevant to the authorization
7. Property Details: Details of the specific property or properties for which the certificate is being issued
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