The Freelance Bill is a fundamental document in Dutch business operations, used by independent contractors (ZZP'ers) to bill clients for services provided. This document must comply with the Dutch Tax Authority (Belastingdienst) requirements and the Dutch Civil Code. It serves multiple purposes: requesting payment, documenting services provided, supporting tax returns, and maintaining business records. The bill must include specific elements required by Dutch law, such as unique invoice numbers, KVK registration details, VAT information (if applicable), and clear payment terms. This document is particularly important in the Netherlands' growing freelance economy, where proper documentation is essential for both tax compliance and business relationships.
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1. Invoice Header: Contains invoice number, date, and the word 'FACTUUR' (invoice)
2. Supplier Details: Business name, address, KVK number, VAT number, bank details (IBAN and BIC), and contact information
3. Client Details: Client's business name, address, and any relevant reference numbers or purchase order numbers
4. Service Description: Detailed breakdown of services provided, including dates, quantities, and unit prices
5. Financial Summary: Subtotal, VAT amount (if applicable), and total amount due
6. Payment Terms: Payment deadline, payment method, and bank account details
7. Legal Requirements: Mandatory legal information including VAT reverse charge notation if applicable
1. Project Reference: Include when the invoice relates to a specific project or contract, showing project name and reference number
2. Time Sheet: When billing is based on hourly rates, include detailed breakdown of hours worked
3. Discount Section: When applicable, showing any discounts applied to the invoice
4. Foreign Currency: When dealing with international clients, showing amounts in multiple currencies
5. Purchase Order Reference: When client requires specific PO numbers or cost centers to be referenced
1. Time Sheet Details: Detailed breakdown of hours worked, dates, and activities (when billing is time-based)
2. Expense Receipt Copies: Copies of receipts for any expenses being charged to the client
3. Service Specification: Detailed description of services provided when the main invoice needs to remain concise
4. Delivery Documentation: Any relevant delivery notes or completion certificates referenced in the invoice
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Creative Industries
Consulting Services
Professional Services
Marketing and Communications
Engineering
Education and Training
Healthcare
Construction
Financial Services
Legal Services
Media and Entertainment
Research and Development
Architecture
Business Advisory
Relevant Teams
Finance
Accounting
Procurement
Administration
Operations
Compliance
Legal
Project Management
Accounts Payable
Treasury
Relevant Roles
Freelancer
Independent Contractor
Accounts Payable Manager
Financial Controller
Accountant
Finance Director
Project Manager
Procurement Officer
Business Owner
Operations Manager
Administrative Assistant
Bookkeeper
Tax Consultant
Finance Administrator
Compliance Officer
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