Floating Software License Template for Netherlands

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Key Requirements PROMPT example:

Floating Software License

"I need a Floating Software License agreement for our CAD software that allows up to 50 concurrent users across our European offices, with implementation planned for March 2025, including specific provisions for high-availability license servers and automatic failover mechanisms."

Document background
This Floating Software License agreement is designed for organizations requiring flexible, network-based software licensing solutions under Dutch law. It is particularly suitable when multiple users need to share access to software applications, but not all users require simultaneous access. The agreement covers essential aspects such as concurrent user limits, license server requirements, usage monitoring, and compliance mechanisms. It includes provisions for technical implementation, user authentication, reporting requirements, and service level commitments. This document ensures compliance with relevant Dutch legislation, including the Dutch Civil Code, Copyright Act, and EU regulations such as GDPR. The floating license model allows organizations to optimize software investments by purchasing licenses based on concurrent usage rather than individual user assignments.
Suggested Sections

1. Parties: Identification of the licensor and licensee, including registered addresses and company details

2. Background: Context of the agreement and brief description of the software and floating license concept

3. Definitions: Definitions of key terms including 'Concurrent Users', 'License Server', 'Network', 'Authorized Users', and other technical terms

4. License Grant: Scope of license, concurrent user limits, and usage restrictions

5. Technical Requirements: Specifications for license server setup, network requirements, and monitoring systems

6. Implementation and Access: Process for implementing the license server, user authentication, and access protocols

7. Usage Monitoring and Reporting: Methods for tracking concurrent usage, generating reports, and compliance verification

8. License Fees and Payment: Pricing structure, payment terms, and any usage-based fee calculations

9. Support and Maintenance: Terms for technical support, updates, and maintenance services

10. Data Protection and Security: GDPR compliance measures and security requirements for user data

11. Term and Termination: Duration of agreement, renewal terms, and termination conditions

12. General Provisions: Standard legal clauses including governing law, dispute resolution, and notices

Optional Sections

1. Professional Services: Terms for additional implementation or consulting services, used when professional services are part of the deal

2. High Availability Setup: Requirements for redundant license servers, needed for enterprise-level agreements

3. Disaster Recovery: Procedures for license server failure and recovery, important for business-critical applications

4. Geographic Restrictions: Terms for geographic limitations on license server location and user access, needed for region-specific licensing

5. Third-Party Integration: Terms for integration with other software systems, included when relevant

6. Custom Development: Terms for any custom modifications to the license management system

7. Service Level Agreement: Specific performance metrics and service levels, included for enterprise customers

8. Compliance Audit Rights: Detailed audit procedures, typically included for high-value licenses

Suggested Schedules

1. Schedule 1 - Technical Specifications: Detailed technical requirements for license server, network configuration, and client setup

2. Schedule 2 - Licensed Software: Detailed description of software modules covered by the floating license

3. Schedule 3 - Pricing and Payment Terms: Detailed fee structure, including any variable pricing based on usage

4. Schedule 4 - Service Level Terms: Support response times, maintenance windows, and service level metrics

5. Schedule 5 - Security Requirements: Detailed security protocols and requirements for license server operation

6. Appendix A - Acceptable Use Policy: Detailed rules and restrictions for software usage

7. Appendix B - Support Process: Step-by-step procedures for accessing technical support

8. Appendix C - Reporting Templates: Standard formats for usage reports and compliance documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Information Technology

Engineering & Design

Financial Services

Manufacturing

Education

Healthcare

Professional Services

Research & Development

Architecture

Media & Entertainment

Relevant Teams

Legal

Information Technology

Procurement

Information Security

Infrastructure

Software Asset Management

Vendor Management

Enterprise Architecture

Finance

Compliance

Relevant Roles

Chief Technology Officer

IT Director

Software Procurement Manager

Legal Counsel

Contract Manager

Software Asset Manager

IT Infrastructure Manager

Information Security Officer

Systems Administrator

Network Administrator

Procurement Director

Software Licensing Specialist

Enterprise Architect

Chief Information Officer

Vendor Management Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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